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I I I I I I I I I I I I I II ~I 'I I II In - , ApPROACH TO THE PROJECT discussed. Similar to the work effort that we did for Miami- Dade County, we strongly recommend the use of a pre- emergency scope of services meeting, inviting the contractors that may be interested in participating in the program, for the purpose of discussing the particulars of the emergency contract, field operations, reporting procedures, collaboration with the other agency and with the public as well as invoicing procedures. Consul-Tech will also assist the City in identifying the contractors that have worked in the past, their performance and the level of resources that can be committed to the project. Agreements with Other Agencies It will be necessary to update the list of agencies with whom the City anticipates to coordinate efforts in case of an emergency. This includes local law enforcement and emergency rescue departments, cities, counties, utility companies and railroad corridors and the Florida Department of Transportation. A complete list with a graphic representation of each jurisdiction and contact information of emergency management personnel will be produced. The second order of business in these tasks will be the development of communication protocols and to establish a one-to-one relationship with the City. Procedures for requesting City assistance by other agencies will be clarified. Meetings and Communications Throughout the execution ofthe plan, Consul-Tech will meet with the City representatives as directed by and coordinated with the City. Consul-Tech will attend a pre-proposal conference for the debris recovery contractors, and will attend regular progress and coordination meetings. Consul- Tech will provide minutes of all meetings, within three (3) days after the meeting occurs. Spot Checking of Debris Recovery Equipment In order to insure that unauthorized equipment alterations do not take place, copies of all truck certifications with attached equipment photos are kept on file at the various Temporary Debris Staging and Reduction Areas (TDSRA). Original certifications are kept at Consul-Tech's Disaster Recovery Office. The field copies and photos are utilized by TDSRA Field Supervisors to both routinely and randomly check for continued compliance with originally certified capacities. In the event a contractor receives authorization to alter or modify haul equipment, a new certification will be required for each vehicle modified. New certified quantities and equipment numbers as well as identification placards and equipment photos will be issued and processed. All database information on "Re-Certified" vehicles continue to be cross-referenced with their original certifications in the database and quantities calculated based on certified capacities current at the time of each individual load. Field Monitors Consul-Tech has established a comprehensive "Rapid Response Recruiting and Training Program" that allows Consul-Tech Key Disaster Recovery Personnel to effectively recruit and employ many displaced local workers to fill available monitoring positions immediately following storm events. Through our contacts with local employment agencies as well as public response to posted flyers and bulletins within the affected storm damaged areas, we are able to identify, interview, test, train, hire and put to work large numbers of the most capable yet temporarily displaced local work force to fill the ever changing needs and varied dynamics normally associated with emergency recovery work. Our proven program for involving the local work force in the recovery efforts while providing much needed economic relief has acquired industry wide acclaim in the field of Emergency Management. New debris monitors are given an intensive three day training program held by debris area managers and senior inspectors. Each new monitor is assigned to a senior level inspector for each of the three days of training. The three specific areas of training are: ... Maintenance of Traffic (MOT) and Worker Safety (OSHA) ... Road-Side Pick-Up Procedures, Public Safety, and Debris Load Documentation ... Temporary Debris Staging and Reduction Site (TDSRS) Management In summary, Consul-Tech will provide all the necessary debris management and monitoring services required to assist the City in its recovery efforts. In response to any natural or manmade disaster, Consul-Tech will mobilize its personnel and coordinate with the City in strategizing, planning and executing its relief efforts. Page 12 RFQ No. 07-07-01 - Professional General Engineering Consultant