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<br />Also, there is a audio/visual (AN) room upstairs and we want to make sure that room is <br />being taken care of but we have some very serious concerns about the sensitivity of the <br />equipment, and there will be some very specific issues in that AN Room. <br /> <br />19. Will the award be made to only one vendor? <br />Yes. We want to be able to go to one contact person to take care of all of our problems. <br />If more than one of you wants to get together and come up with one package, that may <br />lead to the sub situation, and again, we can certainly work with you as long as it is <br />appropriate for all of us. <br /> <br />Victor Mercedes is our Facilities Supervisor, and whoever receives the contract will be <br />working with Victor or his Supervisor, Assistant Director of the Public Works <br />Department Bill Evans, or myself (Rick Conner) and can be contacted at 305-792-1928. <br /> <br />20. On page 29, can you go over the prices and quantities? <br />Please see the answer to question 21 below. <br /> <br />There should be the number "I" inserted on pae:e 30. under C3. Quantitv. <br /> <br />21. Can you also go over C1? <br />In Line Cl, you take the quantity times your unit price to get the total bid. For <br />example, in AI, if you charge $1 to clean an office, then in the first column you would <br />write $1 per month to clean one office, and in the far right column you would write $48 <br />because that is your total price to clean everything. <br /> <br />22. What are you trying to accomplish by breaking it down that way because each of them have a <br />different overhead and they may say that they are just coming in to clean a hall, just for that <br />hall the overhead price is going to be greater? <br />What we are concerned with is that we are in the process of maybe breaking two (2) <br />offices into one (1) office, or taking an open space and building three (3) offices. We <br />want this on record so that at the end of the year, and we are at 52 offices, then we <br />don't get into "well you changed everything and I have to increase my price by 50% on <br />the total project". We just want to be able to say okay, we added three (3) offices in <br />this building, we converted an open area and so there is one less open area and three <br />more offices, and so I am going to deduct one open area and increase three offices and <br />that is what we are paying because it is already done because we decided this upfront. <br /> <br />We intend to give one bidder this package. We want to have a sense of where we are <br />spending our money and for what. The other issue is, sometimes we get activities <br />during certain months and the building gets very dirty, so last year we said okay, lets <br />have them up the frequency but we didn't know what it was costing us to have that <br />work done. <br /> <br />23. Some of us participated in a bid opening in Palm Beach County and they wanted prices on <br />desk cleaning because they were looking for deductions/penalties.m <br />08-06-02 Pre-Bid Conference QA <br /> <br />Page 3 of 5 <br />