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done within 24 hours after the all-clear has been given when the storm has subsided. There are some penalties for not having your forces mobilized in a timely manner, and you have 24 hours to be 50% mobilized, and after 48 hours you need to be 100% mobilized. This is the basis for your proposal and the amount of crews and personnel that you assigned as being necessary to perform this work within 30 days. The goal is to make sure that whoever the contractor is for this project is going to show up in a timely manner, and get the work done very quickly because this community is very concerned about making sure that everything is cleaned up and it can never be too quick. If you do anything faster than these time limitations, that is even better. Disposal Location: In this proposal, the disposal location is listed as the North Dade Facility which is about 16 miles away, and the goal is to have that be your primary disposal facility but if there are any obstacles in disposing the debris directly to that facility then that is something that we will work with the winning contractor if the need should arise. There is no temporary site for debris, storage and reduction on this island, they are too close to the proximity of publicly traveled areas, and condominiums, and residential areas, so there is nothing available on the island for that activity. The only spot available on the island would be, should the need arise to store construction and demolition debris temporarily because there is no reduction involved, is a site just north of the William Lehman Causeway that will be available if there needs to be a residential drop off area or a temporary construction and demolition site, otherwise the clearing is done when you are actually picking up and removing the debris. In the past it has been chipped behind the truck with a chipper trailer and right into the bed and taken as mulch to the disposal facility. Basically, the optimal way if it is not a large event storm is to chip as you go and take that debris to disposal at the North Dade Facility. The City is in a negotiations with the County to look into utilizing one of their temporary storage sites, if they activate one after a disaster, to have an alternate for a place to take debris should something be wrong with the landfills, if you can't get into them, if the lines are three hours long, if there is a lot of debris and the quantities cannot be handled. As of now, the goal is to take it straight from the City either vegetative or mulch, preferably mulch, to a landfill directly. In the past Public Works has cleared the Park areas but you may be asked to assist with those should the need arise in the Parks and the facilities debris of surrounding buildings such as this but that is not directly in the scope of this RFP as the primary debris removal location. Conversion Factors: There are conversion factors from cubic yards to tons that are based on the new FEMA Guidelines. Last year in 2007 they revamped their conversion factors to what they think the different types of debris weigh, they classified debris as hard woods and soft woods and in the past the ratio has been 8 to I. That is no longer what FEMA is using, so that will be a standard that the monitoring company will be looking at if you base your debris on cubic yardage and you are paid on a cubic yardage basis, there will be a comparison done with the disposal weight from the disposal tickets to make sure that everything is in line with the load calls the monitoring company will perform out in the field for you, so those rates have changed. In the stump conversion table, there is a line item in the proposal for leaners and hangars for you to bid on per tree and there is also a stump line item per the size of the stump. Make sure that you are aware of anything in the public right-of-way that is in the City's jurisdiction that you remove as a stump, less than 24-inches will be based on a cubic yardage rate which there is a conversion table (it incorrectly says page 45 but it is on page 44), that any stumps that private property owners bring to the curb are eligible on a per cubic yard basis. They are on a conversion chart rate to a cubic yard, so only the stumps that are the responsibility of the City directly will be eligible on the 24-inch and up scale that you are bidding on in this proposal. We are asking that you bid on a cubic yardage basis and a tonnage basis. We are entertaining having everything weighed directly and paying on a ton so we want to see how those work out at the end of the day for the proposals and logistically as well. Public Works Director Rick Conner noted that you do not have to be a member to access the information on www.demandstar.com Assistant Public Works Director Bill Evans has years of experience working for 08-07-01 Addendum No.1 Prebid Minutes.doc Page 3 of 7