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FEMA, working with these types of things, and he will be the City's representative. He knows what he is doing. In addition, few people know more about this process than Valerie Hoffman does. We have top notched people so you will have pros to deal with, you will be dealing with people that understand this, and will know how to help you, how to get questions answered, and how to take care of business. Tied to that, this City Commission spent a considerable amount of time talking about this process when we presented the consultants to them to get going, and the discussion was your work, and this Commissioner is adamant that we take care of business, they want whoever is selected to be a top flight firm that does top flight work. Weare expecting nothing but good service, quick service, quality service, and the City will go after anybody that does not provide that. Ms. Hoffman asked if everyone is familiar with the FEMA Grant limitation of 70 hours for time and materials for clearing, as the monitoring firm that is something that will be very closely tracked, because we want to make sure that we don't jeopardize any funding should there be a declaration and there is FEMA funding available. The 70-hours time and material is not individual man hours, it is how many people you can throw on the project for so many hours per day for a total of 70 hours, and so the more people you throw at the project the faster in the beginning for clearing, the better. After 70 hours it has to revert to a cubic yardage or a tonnage basis. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS 1. Can you clarify, are you planning on cubic yards or tonnage? We don't know yet. 2. You said the pay item will be per ton? There is both in here for you to bid on, a cubic yardage basis and a tonnage basis. It depends on a couple of things since there is no temporary site available. Should there be one available, you would have to have a scale there in order to utilize tonnage but if we are not doing a temporary site, if it is going straight from the City to disposal, it can be based on the tonnage coming out of the disposal tickets, and we will have load tickets and disposal tickets, so it is an option that FEMA has been discussing that with a lot of the local applicants. It has its own set of problems but it also alleviates a whole other set of problems with quantities, certified cubic yardage of trucks, load call discrepancies that come up during the process, so we are going to have to decide which way we want to have the City accept for billing purposes on yardage or tons. 3. The process that the North Dade Site used during Hurricane Wilma was cubic yards. We have seen them do both. They are encouraging applicants to go to tonnage because it does alleviate a lot of problems. Some of the biggest problems that they are finding with Federal funding is the inaccuracies of truck certifications and discrepancies on load calls or no load calls at all. It is very rare that you are going to have all your trucks at 100% full. 4. Something that you may want to take into consideration, we ran the Dade County Site in the last storm and the limitations that they put on us was only one tower. The wait was up to two hours and that was by the yard, if you go by the ton the wait is up to six hours. 5. To my understanding we all have to obtain an Occupational License here if we are awarded the contract as it states in page 7, or Section 3.24 you talk about submitting a local Occupational License. We don't have to go ahead and obtain a license here to submit a bid? A copy must be provided with the RFP, Section 22 - RFP check list lists it as included with the RFP and Section 9.7 asks for the license numbers. 08-07-01 l\ddendum No.1 Prebid l\linutes.doc Page 4 of 7