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<br />o <br /> <br />o <br /> <br />o <br /> <br />Working Backwards <br />By Dana Hanson, State PAC <br />407-398-5098 <br />Dana.hanson@dca.state.fl.us <br /> <br />The valuable [mal product of your work before, during and after the event is to survive <br />all audits with all the monies and reputations in tact. <br /> <br />With this end in mind, we work backwards tram the end to the beginning. <br /> <br />The final step oflarge dollar debris removal is an audit by the OIG. <br /> <br />What the OIG does want: your purchasing to be within Federal guidance and <br />your internal controls operating and the data to be accurate and able to be tracked <br />all the way through the system. <br /> <br />Mistakes: Not following the Federal procurement guidelines, & not being able to <br />'track the expenses from purchase to the exact Project Worksheet that contains the <br />dollars. <br /> <br />The [mal step of the State's role: is Final Inspection <br /> <br />FEMA is doing "estimated" projects which gets you the monies faster but has in it a flaw <br />that requires you to be sharp. In 2004 the projects were written after the payments were <br />made, after the paperwork was done on dollars spent and because of the desire to get the <br />Federal dollars, the accounting got done. If the accounting got done incorrectly, the <br />FEMA PO pointed it out and you had the opportunity to correct them before final <br />inspection. <br /> <br />Because final inspection will be the first time that ALL your original documentation will <br />be reviewed and that monies can be added OR deleted at that point, it is extremely <br />important that a person who KNOWS the FEMA rules review your documentation and <br />organizes it for final inspection just after you are finished with the paperwork. <br /> <br />Reason: if there was an error, fmal inspection may occur after the statute of limitations, <br />after the person who knew the answers has forgotten them, left or misplaced them. <br /> <br />PLEASE, PLEASE, PLEASE get a complete review of your large projects done while it <br />is still fresh in your mind. <br /> <br />AshBritt, Inc. <br /> <br />Attachment (1 of 7) <br />