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<br />Management Standards & Approach
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<br />AshBritt will deploy a fully qualified and experienced Project Management Team (PMT) to the City of Sunny Isles
<br />Beach that is commensurate with the severity and magnitude of the disaster event. Disaster debris stream quantities and
<br />makeup and overall post-disaster conditions will always vary. Ash Britt will respond specifically and proportionately to
<br />any recovery with the appropriate personnel, organizational structure, equipment assets, communications structure,
<br />resources, and systematic plans of execution to ensure an efficient, rapid and safe recovery.
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<br />For a large-scale recovery operation, we will deploy a broad, mostly specialized PMT to handle the complexity of an
<br />expanded recovery mission. For smaller events, when the recovery response is generally limited to the collection of
<br />vegetative debris, we will deploy a smaller PMT. During smaller event recoveries, the Project Manager will assume a
<br />greater share of responsibilities. Further, any deployed PMT will likely expand and contract over the course of the
<br />recovery, smoothly transitioning to achieve the optimal level of personnel. AshBritt specifically assures the City of
<br />Sunny Isles Beach that the management deployed for any recovery in the City will be dedicated and sufficient to design
<br />the best Management and Operations Plan to meet the City's needs.
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<br />The following standards, at a minimum, will be upheld for any recovery efforts in which we may be called upon to
<br />assist the City:
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<br />Rapid Deployment & Accessibility. The quantity and quality of resources deployed to the City, as well as the speed
<br />of deployment of these will meet or exceed AshBritt's commitment to the City. We will make a full and concerted
<br />effort to effect an expeditious, safe and cost-effective recovery. Additionally, our senior management will be
<br />available 24/7 throughout the course of the project via various communication channels.
<br />Common Framework. As a known part of a larger effort and mutual aid response, best practices of cooperation,
<br />clear communication, collaboration, accountability and efficient use of shared and owned resources will be
<br />followed. Flexibility, visibility, and accessibility will be maintained.
<br />Project Responsibility. Ash Britt senior management, whether a large or small team is deployed, will have full
<br />responsibility and the authority to direct all subcontractors and teaming partners who are involved in the recovery
<br />efforts. Management will be solely responsible for all means, methods, operations, safety matters and other project
<br />procedures over us and all subcontractors.
<br />Regulatory Compliance. All activities related to every aspect of the recovery operation will be conducted
<br />according to FEMA, federal, state, and local laws, regulations and guidelines. Any deviation from the guidelines,
<br />whether through negligence or willful intent, will be addressed and adjudicated immediately and decisively, as well
<br />as reported completely and in a timely manner.
<br />Self Sufficiency. AshBritt staff and subcontractors will maintain self-sufficiency with regards to housing,
<br />sanitation, food and lodging, as well as equipment safety, maintenance, repair and fuel by means that are consistent
<br />with local requirements and with common sense to minimize adverse affects and further disruption in the City.
<br />Timely and Accurate Reporting. Daily, weekly or other cumulative reporting, accounting and attendant
<br />reconciliations will satisfy the City's standards. The best available support technology and systems will be used.
<br />And all data, documentation, and invoices will be timely, accurate and audit quality. Transparency of the
<br />documentation and reporting process through full client access to our fully compliant and accountable debris
<br />tracking system, Debris Information Management System (DIMS).
<br />Financial Control & Integrity. AshBritt via the employment of our SOPs and plans, and the administration and
<br />enforcement of such by our PMT, will ensure the most efficacious and cost-effective means of recovery
<br />performance. Further, with our sound financial standing, lines of credit, and streamlined DIMS tracking system we
<br />will be able to rapidly and accurately compensate our subcontractors during the outset of any disaster event.
<br />Moreover, DIMS seamlessly segregates debris quantities (and types) from multiple contracts, including Federal
<br />Highway Administration (FHW A) debris quantities where applicable.
<br />Qualified Tecltnical Assistance. Guidance offered by the Technical Assistance Team will be timely, consistent,
<br />thorough, and accurate, resulting in the full realization and reimbursement of all eligible claims in the shortest
<br />possible time frame. The Team will participate to the greatest extent allowable by the City and by federal and local
<br />authorities to offer the greatest support and assistance throughout the funding process, while at the same time
<br />maintaining the highest level of neutrality and integrity.
<br />Safety & Healtlt. Operational safety, health and accident prevention measures will be in effect and reinforced daily
<br />by all active personnel. These measures and procedures will be reiterated weekly during planning meetings, or as
<br />needed. All PMT members and all AshBritt personnel, not just our Safety Manager, will be empowered to address
<br />any potential unsafe conditions or actions. Immediate and swift action will be taken to correct any safety
<br />deficiency, while maintaining the utmost respect for all members of our workforce. Safety of citizens will be
<br />considered paramount.
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<br />AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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