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o . Reporting Various production and other operational reports will be supplied to the City throughout the course of the recovery. For instance, daily production reports will be submitted to the City by close of business each day and weekly summary reports of aggregate daily data will be submitted at each week end. The various reports will contain, at a minimum, the following information: I. Contractor's Name/Report Date. 2. Location of completed work, of work for next day. 3. Equipment/Personnel Certification data. 4. Daily and cumulative hours for each piece of equipment and crew (Emergency Clearance/Other). 5. List of roads that were cleared (Emergency Clearance/ROW multi-passes). 6. Number of crews/personnel (including number of trucks and loading equipment). 7. Types and numbers of equipment assets used. 8. Daily and cumulative totals of debris removed, by category and type. 9. Daily and cumulative totals of debris processed, to include methodes) of processing and disposal location(s). 10. Daily estimate of hazardous waste debris segregated, and cumulative amount of hazardous waste placed in the designated holding area. 11. Number of hazardous trees, hanging limbs, stumps removed. 12. FEMA, FHW A and other work segregated. 13. Right-of-entry tracking/completion (as applicable). 14. Problems encountered or anticipated. 15. Safety/Quality Control deficiencies (damage) 16. Safety/Quality Control training, certifications. We will submit additional reports (and work summaries) to the City as we deem useful, or as may be requested. All reports will be supplied in electronic format, and they may be customized to meet ad hoc purposes. More detailed information regarding our procedures for documenting and reporting is presented in Section 6d. For the purposes of federal audit (or other) requirements, we will maintain all logs, reports, records, truck certifications, debris load tickets, and Agreement correspondence in both hard copy and digital scan for a period of not less than three (3) years. o . Sectoring, Multiple Passes & Closeout AshBritt will prepare, as needed, or review and revise existing collection zone/area maps of the affected area. Crew assignments to zones will be made in coordination with the City, prioritizing severely damaged, heavy debris volume areas. AshBritt is able to offer the GIS tracking of debris collection progress via digital layering map applications. This greatly enhances the efficiency of field operations. Basically, through coordination with City representatives, City debris monitoring company, our QA/QC field personnel, our subcontractors, and our DIMS tracking data, we are able to update jurisdiction zone street maps to track the progression of debris collection passes. We make this data readily available to City representatives. Multiple passes, the process in brief Generally, three coordinated and carefully managed collection passes through each zone is sufficient to remove all event-generated debris from the right-of-ways, but Ash Britt forces will make additional passes as necessary to complete the cleanup. To the greatest extent practicable, we will fully and thoroughly clean areas upon each successive pass, not leaving any debris behind which may delay or snag production efforts. The only debris that may be unattended would be debris requiring special handling, such as hazardous materials or stumps or trees. These may require specialized crews different from those used for general ROW collection. These crews, however, will follow the same methodology of "clean as you go" with respects to their specialized tasks. This methodology of debris collection affords residents and local agencies ample time to coordinate and arrange for ensuing debris placement onto City right-of-ways. Daily reports, both GIS and manual, can be furnished to the City indicating each zone's headway status, including numbers of working crews, debris removal progress, and listings of closed-out streets. o City representatives will closely inspect each zone after the third (or final) complete pass, and will certify the zone as "all clear" of debris. Any deficiencies noted by the OM will be resolved immediately, using remaining working zone crews or our "hot spot" crews. AshBritt. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01 62