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<br />Debris Information Tracking
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<br />AshBritt is the industry leader in employing technologies to streamline the planning, logistical and administrative
<br />requirements of a disaster recovery. Technology, along with a technologically savvy staff, enhances productivity and
<br />increases efficiency. These lead to faster, more thorough cleanups and more accurate and timely information tracking
<br />and reporting. The administrative burden is lessened and state and federal grant reimbursements are expedited. At the
<br />forefront of AshBritt's technology resources is our proprietary Debris Information Management System (DIMS). After
<br />a disaster strikes, accurate real-time information is crucial to recovery success. DIMS facilitates communication and
<br />information exchange during and after an event recovery by allowing us to instantly share critical project information
<br />across the internet. It also serves as an electronic repository for all critical project documentation.
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<br />Specifically, DIMS is a web-based database application that tracks the daily, weekly, and monthly evolution of a
<br />recovery project. It allows us and our clients, through the DIMS Client Edition, to track and analyze data culled from
<br />debris load tickets, truck certifications and incident reports, amongst others. DIMS is a modular tracking system in that
<br />it segregates and organizes data by clients, jobs and all unit and hourly services, minimizing confusion and inaccuracies.
<br />In this manner, DIMS is able to generate detailed management reports and useful charts and graphs. These then assist
<br />us and our clients in monitoring mission performance and progress, in informing local elected officials and the public,
<br />in ensuring accuracy to lessen project modifications and appeals, and in facilitating the invoicing process,
<br />reconciliations and audits. Each day during a recovery, debris load tickets, as well as other important tracking
<br />documents, are scanned, entered and stored in the system. This information is published immediately to the web and is
<br />accessible from any computer with online access.
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<br />DIMS is user friendly and integrates well with other programs, such as Microsoft Excel and Access. From this
<br />integration, faster processes and more advanced or specific analyses can be conducted. More wide-spread data sharing
<br />is also permitted. An example of effective integration that increases overall job productivity is the coupling of DIMS
<br />with our suite of proprietary electronic subcontractor invoices (eSublnvs). We allow all of our subs, with the
<br />capabilities, to use these files free of charge. It increases both their and our billing accuracy and, integrated with DIMS,
<br />serves as a first level audit action, greatly streamlining the administrative process throughout any project. In order to
<br />more accurately and efficiently process and reconcile subcontractor services and transactions, DIMS has a
<br />Subcontractor Audit System (SAS) module. This module is a final level audit step that tracks all subcontractor
<br />activities, including equipment, services performed, payables, damage claims, back charges, etc. The SAS serves to
<br />ensure all subcontractors employed by AshBritt are paid accurately and closed-out efficiently. As such, it ultimately,
<br />serves as a vital audit trail for proper project billing.
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<br />Unlike dealing with paper trails, searching load tickets and hauling vehicles is efficient and can be done with an array of
<br />filters to specifically target information. Subcontractor and contact information is also easily accessible. Our web-based
<br />subcontractor portal is tied seamlessly to DIMS minimizing duplication of effort. Additionally, DIMS tracks property
<br />damages and other deficiencies caused by subcontractors. This allows us to expeditiously handle and rectifY such
<br />matters, lessening the burden of resident complaints and inquiries, freeing up valuable phone lines and, in effect,
<br />controlling public sentiment with regards to the cleanup progress and quality of service.
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<br />Moreover, DIMS seamlessly tracks all services and geographies. For instance, local roads and FHW A roads can be
<br />imported into the system to ensure the proper documentation and reporting segregation of debris within any jurisdiction.
<br />Sections, load origins and destinations are tracked. Also, hazardous stumps, leaning trees, hanging limbs, white goods,
<br />right-of-entries and hazardous materials are separately tracked.
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<br />Generating the myriad reports of DIMS is simple. Some examples of these are:
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<br />. Debris Right-of -Way (ROW) Report . Disposal Trucks Hauling Report
<br />. Debris ROW FHW A Report . Stumps by Category Report
<br />. White Goods Report . Stumps by Diameter to CYD Report
<br />. Debris Site Management Report . Subcontractor Detail Report
<br />. Debris Processing-Grinding/Burning . ROE Unit/Hourly Summary Report
<br />. TDSRS to Disposal Site by Mulch/C&D . Quality Controll Assurance Reports
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<br />We are always willing to arrange an on-site demonstration of the value of this advanced tracking and reporting system.
<br />We also have more extensive documentation, which can be supplied upon request; select samples are included
<br />following in this section. This documentation and samples clearly illustrates the power and versatility of this valuable
<br />tool.
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<br />AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. OS-07-01
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