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") ) ) ) l l 1 . , "l 1 , 1 ) "l .. . :l . City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Mandatory Pre-RFP Submittal Conference Summary Minutes Wednesday, November 18,2009 at 10:00 a.m. RFP No. 09-11-01, Professional Design and Build Services for a Skateboard Park at Town Center Park :t Assistant City Manager/Services Jorge Vera welcomed everyone and introduced City Manager Rick Conner, Public Works Director Bill Evans, Cultural and Human Services Director Susan Simpson, City Clerk Jane A. Hines, Assistant City Attorney Fernando Amuchastegui, and Assistant City Clerk Mauricio Betancur. An overview of the project was given noting that the Skateboard Park would be in the western end of Town Center Park, and the Skateboard Park area is approximately 220 feet long by less than 70 feet wide in the widest area. Weare looking at the interior area, we want to keep the sidewalk in place and use it from the sidewalk in, and that will help alleviate some of the DERM issues with this natural area surrounding it. In addition to that, we want to connect along the northern end of that property, all the way out to Collins A venue to guide the skateboarders in through the east from Collins Avenue. If you go up to the northern part ofthe City as you come off from the William Lehman Causeway, we have created a wider sidewalk and that is the template that we want to create throughout the City. We want to continue that along the eastern portion of the Park running from the north end all the way to the south end. The redesign ofthe entrance is part of the RFP, at the comer where currently the sign is installed. The parking area is staying the same. ...... .... - ., o ~ , , ... ... l 1 ~ ~l 1 ~ ) ) l ) l . ) ~l l The deadline for submission of Request for Proposals documents is Wednesday, December 2, 2009, at 10:00 a.m., at which time those sealed responses will be publicly opened. Any additional questions are required to be in writing and may be submitted up to seven (7) business days before the opening (at the close of business, Monday, November 23, 2009), which will be answered and placed on Demand Star. You may email them to Jorge Vera, Assistant City Manager, at ivera@sibtlnet, or fax them to 305-792-1561. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS 1. In reference to the main entrance that you just mentioned, are you saying that you are going to keep the parking as it is, just redo the main entrance itself? Yes. If you go over there, you will see the corner area, redesign that corner area where it meets at Collins Avenue and 172l1d Street. 2. All of that pertains to the design? Yes. 3. You are staying within the budget that you have, do you also include the footprint that you are saying for the sidewalk? The extension of the sidewalk, yes. 4. And also shall include the secondary entrance you are calling for the Skateboard Park? Mandatory Pre-Submittal Conference QA 111809 Page 1 of 5 ..... ,