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. . City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 . Mandatory Pre-Proposal Conference Summary Minutes Wednesday, July 20, 2011 at 2:30 p.m. RFP No. 11-07-03, Professional Demolition Services for Multiple City Properties . Gio Batista, Public Works Director/City Engineer, welcomed everyone. Staff present: Assistant City Manager/Services Jorge Vera, City Clerk Jane A. Hines, Purchasing Agent Marc Tulloch, Assistant City Attorney Fernando Amuchastegui, City Manager Alan J. Cohen, and Administrative Coordinator Luz Rey, City Clerk's Office. Public Works Director Gio Batista asked that everyone be sure to sign in as this is a mandatory meeting. . The deadline for submission of Request for Proposals documents is Wednesday, August 10, 2011 at 10:00 a.m., at which time those sealed responses will be publicly opened. Any additional questions are required to be in writing and may be submitted up to five (5) days before the opening (at the close of business, Friday, August 5, 2011), which will be answered and posted on www.demandstar.com. You may email them to City Clerk Jane A. Hines at ihines({V,sibfl.net, or fax them to 305-792-1563. . Director Batista gave an overview ofthe project noting that this is for the demolition offive (5) City properties, and noted the aerial map that was included in the documents with the location of those properties. For the property at 350 Sunny Isles Boulevard we have a Lease Agreement with Miami- Dade County Water and Sewer (W ASD). It is a Treatment Facility/Pump Station with a holding tank and parking lot. The holding tank will be demolished and the entire lot, including the parking lot, will be leveled to the ground. W ASD is bound to provide the drawings. The Proposer shall meet with and provide W ASD with all necessary documents and tests that the agency requires for the demolition of the existing holding tank. This is more than a demolition project, and we will provide all information needed to accomplish the demolition. Whatever W ASD wants, we do, and whatever we do must be approved by W ASD. . . Director Batista opened the meeting to questions from the prospective bidders. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS . 1. What is the extent of demolition, what point is existing lines? For all properties it shall he as per the RFP. As to the \VASD property, demolition of propert) up to wet wl'll as per WASD and parking lot are to the west of the tank. Demolish tank to grade and remove all aspects of the parking and the tank as allowed h) WASD. (See attached Lease Agreement for additional information on approvals) . 2. What are your expectations, the entire holding tank, may be 15 feet below ground? Level the surfaCl" ell" ation 0, above ground to grade. Remove the tank entirely and replace with suitable Ii 11 up to grade. Verify tank information with WASD to ensure that the entire scope is understood. 11-07-03 Pre-Submittal Conference QA 0720l1.c!oc Page 1 of 6 .