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c c c City of Sunny Isles Beach: Special Inspection Services RFQ No. 11-07-11 5.4 CONSTRUCTION ADMINISTRATION The most successful construction projects start with good planning and coordination. URS will approach each project, by scheduling early meetings involving the contractor, design engineer, necessary subcontractors, City staff, utility companies, regulatory agencies and others associated or impacted by the project. Before each major work item begins, the project manager will meet with our field inspection staff to discuss day-to-day operations and the importance of quality. URS will hold weekly staff meetings to review the contractor's two-week look-ahead schedule and discuss staff assignments for the next week. Good planning must continue throughout the project duration. In the past we have found that these meetings when handled in a proactive manner, build a relationship between those involved, establish a line of communications at the lowest level, and are the beginning of a trust and partnering between all involved in the project design and construction. The URS Team is totally and faithfully committed to serve as City's advocate and representative for this contract. Our project team has a proven, take-charge, solve-it-now, solve-it-here attitude. We are committed professionals and will be completely dedicated to the successful on time and within budget completion of any assignment. URS desire and intent is to identify issues or problems early and to develop a resolution with the Contractor before any work was started. The proactive early identification and resolution of issues keeps problems and the potential for claims to a minimum. URS absolutely will not broker independent decisions of a cost impact nature to the City. The City will always have our recommended solution and anticipated cost impact to any problem that arises before it is discussed with the contractor. Where alternative approaches to construction are possible, the pros and cons of all alternatives will be reviewed and our recommended action given promptly to City. We consider this an absolutely essential element of the timely and cost-effective completion of construction projects. The URS team has an outstanding group of seasoned local professionals with strong major bridge design and construction experience. URS will mobilize special inspectors or their designated field representatives to the project when needed, and remove them from the project when not needed. Our project and construction managers and designated special inspectors are licensed Florida Professional Engineers. Also, the lead inspectors will have FOOT, American Concrete Institute and Earthwork CEI Certificates as appropriate, to continuously maintain and update their knowledge on applicable codes and testing practices. 5.5 PROJECT ADMINISTRATION TO MEET PROJECT FUNDING AND TIMELlNE CONSTRAINTS URS administrative procedures provide a system to monitor project costs and progress to enable the project manager to evaluate the timeliness and cost effectiveness of the progress of the work. The basic element of the management control process in the URS Loaded Cost Summary Reports (LCSR), a URS developed and proprietary, computerized Management Information System (MIS) for financial management and control of projects. The LCSRs are designed to assist the Project Manager control the scheduling, technical, manpower, and financial aspects of their project. The system provides the Project Managers 5-5 I :; ;:; ~ Q . ~. E '- URS