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Section 3 Scope of Services I Technical Specifications 3.1 BACK GROUND Set amid the backdrop of 2 112 miles of the Atlantic Ocean, the Sunny Isles Beach Jazz Fest will again celebrate the extraordinary sounds of jazz music throughout the event weekend; produced by the City of Sunny Isles Beach in partnership with the Sunny Isles Beach Tourism and Marketing Council to benefit Joshua's Heart Foundation and Miami Children's Hospital Foundation. The 4th Annual Sunny Isles Beach Jazz Fest will feature notable local jazz artists and at least one national artist at the Saturday concert event. 3.2 DATE & LOCATION The Sunny Isles Beach Jazz Fest will be held on October 14th - 16th, 2011 with the main event on Saturday 10/15/2011 at Heritage Park with in Sunny Isles Beach. 3.3 SCOPE OF SERVICE The event and logistics management company will coordinate and assist the City in planning and managing the weekend event, and hold the full responsibility in managing and overseeing all aspects of the main event on Saturday, ensuring the effective integration and smooth operation of all the different elements of the exhibition area, musical program and the Jazz festival as a whole. The whole event including the hired services providers/organizations and performers will be under the direct supervision of the event and logistics manager and the City. The prospective event and logistics management company is expected to draft the approach to be followed and will co-ordinate with the City for the following responsibilities; . Plan the sequence of events prior to and during the event. . Develop the timetable and sequence of activities for the weekend event. Ensure appropriate attendance by performers and other VIP's. Keeping in compliance with all required riders for the entertainers. . Design floor plan, arrange exhibition booths and managing event area, co-ordinate with all suppliers, performers, sponsors, audio visual production and vendors involved with and lor exhibiting at the event. . Secure local and national entertainment including contract negotiations 3.4 DELlVERABLES The awarded vendor will be responSible for the following deliverables; . Attend meetings with SIBTMC representative Ibis Romero to develop concept and details for the festival . Site layouts for submission to all government or venue entities . Negotiate and book all national and local entertainers for the concert . Provide on-site staff coordination and production services from load-in to load-out . Liaison with police, fire, public works, parking and all City departments necessary to implement event. . Interface with transportation company for the national act movements . Arrange sound, staging, and lighting. . Coordinate entertainment schedules . Develop plan for crowd flow and control PAGElS OF 26 BID No. 11-01-01