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<br />CITY OF MIAMI BEACH <br /> <br />CIlY I-W.J.. 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 <br />_.mIamlbeachll.gov <br /> <br />m <br /> <br />Mayor David Denner and Date: April 14. 2004 <br />Members of the City Commission <br /> <br />~~~~:~~I9Z ~~ <br /> <br />REQUEST FORl!,PROVAL TO AWARD CONTRACTS TO ROYAL RENT.. <br />A.cAR SYSTEMS OF FLORIDA, (PRIMARY) AND TO ACME AUTO <br />LEASING, LLC, (SECONDARY) ONLY IN THE EVENT THE PRIMARY <br />VENDOR CANNOT MEET IT'S CONTRACTURAL OBUGATIONS, <br />PURSUANT TO INVITATION TO BID NO. 23-03/04, FOR VEHICLE <br />RENTAULEASE SERVICES FOR THE CITY OF MIAMI BEACH, IN THE <br />ESTIMATED ANNUAL AMOUNT OF $193,466. <br /> <br />ADMINISTRATION RECOMMENDATION <br /> <br />To: <br /> <br />From: <br /> <br />Subject: <br /> <br />COMMISSION MEMORANDUM <br /> <br />Approve the Award <br /> <br />FUNDING <br />$193,466. <br /> <br />ANALYSIS <br /> <br />Funding is available from the Police Department Account Number. <br />Account No. 011-1140-000323 <br /> <br />The purpose of Bid No. 23-03/04 ("the Bidj was to establish a contract, by means of <br />competitive sealed bids, to a qualified vendor(s) for vehicle rentalllease services of <br />approximately twenty-fIVe (25) rental vehicles per month for the City of Miami Beach Police <br />Department. . <br /> <br />The Bid was re-issued after the previous bids were rejected on the February 25, 2004 <br />Agenda. The new Bid was issued with revised specifications on March 4, 2004, with an <br />opening date of March 19, 2004. The specifications were revised as follows: <br /> <br />1) Bids were requested for vehicles driven up to 18,000 miles. and up to 30,000 miles. <br />2) Method of award was revised, giving the City the option to award to multiple vendors <br />and/or to a primary and secondary vendor. <br /> <br />A Pre-Bid Conference was held on March 15, 2004, to discuss and clarify the City's <br />insurance requirements, as it relates to the City's Self-Insurance Fund which Is subject to <br />the limits and provisions of Florida Statue 768.28. Bid Net Issued bid notices to five (5) <br />prospective bidders, resulting In three (3) vendors requesting bid packages, which resulted <br />in the receipt ofthree responsive bids. <br /> <br />18 <br />