Reso 2011-1807 - Laserfiche WebLink

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Ms. Minai Shah City of Sunny Isles Beach October 18, 20 II Page 2 cost estimate. This budget amount includes the direct cost of personnel anticipated to be assigned to the Project as well as any indirect costs such as telephone, travel, printing and shipping charges. The costs incurred by PRMG for such indirect costs, if any, will be billed to the City, as administrator of the Project, at the standard cost rates or based on actual costs based on the billing provision as set forth in Attachment A. No additional services above the cost estimate will be performed without the prior written authorization by the City on behalf of the Participating Cities. The Project labor cost will be billed monthly based upon the actual hours of service furnished toward the completion of the project. Indirect expenses will be billed as they are incurred. It is proposed that PRMG will bill monthly for services relative to this Agreement based on the sum of i) the hourly amount of time spent by the PRMG team members; ii) the other direct costs incurred to perform the required services; and iii) the pass-through of any subconsulting costs that may be required to perform the Project. PRMG does not anticipate the need for subconsultant services to complete the scope of services as summarized on Attachment B. To the extent that PRMG determines a need for subconsulting services, PRMG will notify the City of such need and will not employ or use any subconsultant without the approval of the City on behalf of the Participating Cities. No additional services above the proposed Project budget will be performed without the prior written authorization by both the City, on behalf of the Participating Cities, and PRMG. We propose that PRMG be allowed to adjust the direct labor hourly rates shown on Attachment A by a not-to-exceed amount equal to the net percentage change in the Consumer Price Index - Urban Consumers (the "CPI Index") beginning twelve months from the anniversary date of any consulting agreement approved by the City and PRMG. Any change in the hourly rates would need to be submitted by PRMG to the City for approval prior to the use of such fees for billing purposes with such approval not being unreasonably withheld by the City. For all work previously authorized by the City pursuant to an agreement between the City and PRMG based on the terms of this Agreement whereby PRMG is providing financial consulting services and for which compensation to PRMG is based on the hourly rate schedule as shown on Attachment A, the total compensation as agreed between PRMG and the City for the specific engagement or project would remain unchanged regardless of the adjustment in the direct labor hourly rates, unless mutually agreed by the parties. The direct labor hourly rates to be applied by PRMG as adjusted for the CPI Index would begin in the next billing month for services rendered by PRMG following approval by the City. To the extent that the financial consulting services as summarized on Attachment B for the Project, including any additional services as requested by the City, are performed by PRMG, the total cost of such services, including the additional services, does not exceed the contract budget or cost for the Project as delineated in this Agreement, no additional services will be billed to the City. Additionally, if the consulting services provided by PRMG for the Project, including any additional services, are completed and the contract budget or cost has not been fully expended by G:\DCIPend'g Agmts\Sunny Isles Bch Ltr Agmt ,(\ i . ""\ ' V :