Reso 2011-1807 - Laserfiche WebLink

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ATTACHMENT B CITY OF SUNNY ISLES BEACH, FLORIDA SCOPE OF SERVICE TO PERFORM EVALUATION OF THE ALLOCATION OF FRANCHISE FEE REVENUES TO THE PARTICIPATING CITIES The scope of services to be performed by Public Resources Management Group, Inc. ("PRMG") associated with the review and allocation of the franchise fee revenues by the Miami-Dade County (the "County") to the Participating Cities is summarized herein. It is anticipated that the services to be provided by PRMG will include the following tasks or services: Task 1 - Client Review Meeting. PRMG prepare for and will attend a meeting on-site with the Participating Cities to kick-off the review process, identify issues, discuss contractual terms, review the franchise fee allocation process actually performed by the County for the past three fiscal years ended September 30, 20 I 0 (the "analytical period") with the fiscal year 2008 being considered as the "Base Year", the franchise fee determination methodology and procedures as agreed between the County and the City (including certain other municipalities that receive franchise fees from FP&L per an allocation process as determined by the County) and identify information to be compiled by both the County and the Participating Cities. This on-site working group meeting, which will be coordinated by the City, will also include i) the identification or review of agreements and documents in support of the cost allocation process and ii) identification of any issues and information needs in order to establish the framework for the fieldwork/analytical activities necessary to evaluate the franchise fee allocation process. Task 2 - Data collection and review. PRMG will request information to be compiled by the Participating Cities as coordinated by the City or assembled by the County as it relates to determination of and the receipt of franchise fee revenues on behalf of the Participating Cities. Information will include, but not be limited to, Franchise Agreements and Interlocal agreements between the various parties, financial compilations and reconciliation statements associated with franchise fee determination, documents and information provided by FP&L, the County, and others relative to the franchise fee determination/allocation process, analyses prepared by others, and other related information. PRMG will review the compiled information that is sent to our offices to obtain an understanding of the franchise fee determination and allocation process and the contractual provisions associated with its determination and to identify compliance with County-agreed calculation procedures or any changes in fee determination during the analytical period; additional review activities will be conducted during the Task 3 activities (on-site work effort). Task 3 - Franchise Fee Allocation Process Review. After the review of available information and the attendance of the management meeting, PRMG will perform the necessary fieldwork, analytical, and compliance analyses to review and test the reasonableness of the franchise fee allocation process and to determine if such process is in accordance with the tenns and conditions of all contractual documents and County-agreed calculation procedures. The evaluation will be based on our understanding of the Franchise Agreement and Interlocal G:\DCIPend'g AgmtslSunny Isles Bch Ltr Agml B-1 "" ~) '~