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C I T Y OF S U N N Y I S L E S B E A C T R A F F 1 C E N G I N E E R I N G S E R V 1 C E S • BETWEEN RJ BEHAR AND UTILITY COMPANIES /PERMITTING AGENCIES — RJ Behar will develop a distribution list for each utility company and permitting agencies. Meeting with the permitting agencies will be held as soon as the concept is developed. Utility contacts will be made as soon as topographic features and right of way lines are plotted. Ongoing coordination will be maintained with all of the agencies. It is important to note that we propose to have a kick -off meeting at the beginning of the task with the City's Project Manager, our key staff and subconsultants. This meeting will insure that the project gets started on the "right foot ". The scope, work plan, schedules, and understanding of the task should be discussed and any major issues identified up- front. • BETWEEN RJ BEHAR AND PRIVATE STAKEHOLDERS — RJ Behar will, through the City, coordinate with the private stakeholders involved. We will organize public meetings, one -on -one meetings, conference calls and preparing presentations. We will make ourselves available to provide the services that the City needs. On all public meetings we will keep minutes, or recordings as needed to document these meetings. QUALITY CONTROL AND QUALITY ASSURANCE QUALITY CONTROL — Project efforts can be ineffective and time consuming if accomplished incorrectly. Our proactive philosophy emphasizes the early resolution of project issues: An on -going quality control process goes a long way identifying these key issues early. RJ Behar will ensure the quality of its product. We strongly believe that we are solely accountable for the delivered product, including the quality of our sub consultants' product. A synopsis of our quality Quality Control Process program is outlined below: ,---- ___- ____ -__ Produchun - - - - - - - - - - - - - - - QC REVIEWS — Will be separated into three major areas; 1) engineering design review (criteria) 2) plans preparation /cross reference review 3) constructability review. Providing for these will assure the City the quality it is paying for. For the review process we have developed check lists of items that must be 1 ' included on each type of project. k'' . k' (heck Set (heck Ses BICI AtUf W..1. QC PROCESS — Will follow a process, which starts with the 1) design originator, 2) it is sent to a checker, it MokeAddilionol ' Revlslons MnkeU duo , Uei .,.lbil: goes back to the 3) originator who reviews these and O Update _ t OR � Omisnons determines which comments are to be implemented. 4) The originator and checker meet to discuss the + M onAloogWlihREDMarkedPPnie Recheck RID Marked Prinls � comments and come to an agreement on the ` ° "� "° "`Mod` implementation of the comments. 5) If they cannot o �� 11 11 ki I come to an agreement the project manager will then make that determination. 6) Comments are r Ree,`ki! Checkng implemented. 7) Plans are back checked. All these steps will require an initialed and dated by the individual(s) involved: CONSTRUCTABILITY REVIEW — Mr. Juan H. Vazquez, PE, PH, BCEE will lead our constructability reviews. He has been involved in civil and environmental design engineering and inspection projects for over 26 years. He will be reviewing the plans from the contractor's perspective. He will be looking for lack of consistency between plans, specs, utility agreements, and permit agreements. He will ensure that all pay items are accounted for, check for feasibility of the construction sequence and last but not least for claims potential. ElR.j.Behar R. J. BEHAR & COMPANY, INC. I RFQ No. 11 -11 -01 1 3