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C I T Y OF S U N N Y I S L E S B E A C T R A F F I C E N G I N E E R I N G S E R V I C E S Data to be collected includes: a. Existing plans. b. Field surveys. c. Traffic data (Volumes, Turning Movements). d. Existing utility information. e. Intersecting roadways. f. Transit network. g. Drainage data. h. Contamination site updated reports. i. Groundwater table elevations. j. Existing Utility Atlas. i k. Summary report of citizen advisory committee reports. I � TASK 4— FIELD REVIEWS — RJ Behar will schedule a field review with the City's Staff, if necessary. These may include the City's Project Managers and maintenance personnel. Discussions will be aimed at reviewing the background of the project and any important issues, problems, or requirements. Other agencies, as deemed appropriate, may be invited. The RJ Behar team will assess the scope of the proposed improvements. In order to facilitate our team in the scope assessment, we will have a "Project Checklist" available at our field review. We will prepare minutes of the field review in order to define our scope of work. In the event that the City's representative is unavailable for the site meeting, RJ Behar will furnish photographs and videos of the project to point out areas of concern, This task may also include a review of the permit agency requirements and preliminary meeting to insure that the alternatives developed in subsequent phases are permissible. Some of this information can either be mapped in AutoCad or GIS methods, both of which we have expertise in. TASK 5 — TRAFFIC DATA COLLECTION — RJ Behar has in -house capabilities for collecting all the necessary traffic data, We have our own traffic counters that can produce; volume, speed, and vehicle classification studies. We also own intersection turning movement collection devices and staff trained in its use. All the necessary traffic data will be collected by RJ Behar's Staff, which will make it a more efficient and economical project component. OVERALL ORGANIZATION TO COMPLETING THE PROJECT • BETWEEN RJ BEHAR AND THE CITY OF SUNNY ISLES BEACH — As previously discussed, we will keep the City's Project Manager well- informed of all project issues at all times. Recognizing that City's Project Managers may be managing numerous projects at any given time, therefore, we will try to accommodate his or her day - to -day involvement by either 1) obtaining needed information ourselves, 2) maximizing electronic information transfer (e- mail), 3) conference calls, or 4) prompt meeting minutes. We will schedule progress meetings as often as the City's Project Manager desires. A progress report will be provided on a monthly basis including required action items and who is to follow up. The City's Project Manager is the voice for the City and therefore we will coordinate with him prior to meeting with other entities. • BETWEEN RJ BEHAR AND SUBCONSULTANTS — Another important aspect of coordination is between RJ Behar and its subconsultants, Again we will make use of electronic transfer of information in order to maintain close communication ties throughout the project. It will be our sole responsibility to make sure that our sub- consultants comply with their schedule and quality of their deliverable. A key to receiving quality work from subconsultants is to keep them informed. As the Prime Consultant, we will scheduled work tasks to get the required data to our subconsultants as soon as possible. We will provide our team project schedules and all updates to that schedule. R.J.Behar R. J. BEHAR & COMPANY, INC. I RFQ NO. 11 -11 -01 1 2