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CITY OF SUNNY ISLES BEACH CIVIL ENGINEERING SERVICES TO DESIGN STREET AND DRAINAGE IMPROVEMENTS ) quality control team will be lead by our project manager. QC Reviews - will be separated into three major areas: 1) engineering design review (criteria) 2) plans preparation/cross reference review 3) constructability review. Providing for these will assure the District the quality it is paying for. For the review process we have developed check lists of items that must be included on each type of project. QC Process - will follow a process, which starts with the 1) design originator, 2) it is sent to a checker, it goes back to the 3) originator who reviews these and determines which comments are to be implemented. 4) The originator and checker meet to discuss the comments and come to an agreement on the implementation of the comments. 5) If they cannot come to an agreement the project manager will then make that determination. 6) Comments are implemented. 7) Plans are back checked. All these steps will require an initialed and dated by the individual(s) involved. 3. COORDINA TION WITH STAFF AND OTHER STAKEHOLDERS ).> BETWEEN RJ BEHAR AND THE CITY We will keep the City Project Manager well informed of all project issues at all times. Recognizing that the City project managers may be managing many projects at the same time, we will try to minimize the staff day-to-day involvement by either 1) obtaining needed information ourselves, 2) maximizing electronic information transfer (e-mail), 3) conference calls, and 4) prompt meeting minutes. We will schedule progress meetings as often as the City Project Manager desires. ) ).> BETWEEN RJ BEHAR AND SUBCONSULTANTS Another important aspect of coordination is between RJ Behar and its sub consultants. Again we will make use of electronic transfer of information in order to maintain close communication ties throughout the project. It will be our sole responsibility to make sure that our sub consultants comply with their schedule and quality of their deliverable, A key to receiving quality work from sub consultants is to keep them informed, As the Prime Consultant, we will scheduled work tasks to get the required data to our sub consultants as soon as possible. We will provide our team project schedules and all updates to that schedule. ).> BETWEEN RJ BEHAR AND UTILITY COMPANIES/PERMITTING AGENCIES RJ Behar will develop a distribution list for each utility company and permitting agencies. Meeting with the permitting agencies will be held as soon as the concept is developed. Utility contacts will be made as soon as topographic features and right of way lines are plotted. Ongoing coordination will be maintained with all of the agencies. It is important to note that we proposed to have a Kick- off meeting at the beginning of the task with the City Project Manager, our key staff, and sub consultants required. This meeting will insure the start of the project with the right foot. The scope, work plan, schedules, and understanding of the task should be discussed and any major issues identified up-front. ).> BETWEEN RJ BEHAR AND PRIVATE STAKEHOLDERS RJ Behar will thru the City coordinate with the private stakeholders involved. Organizing public meetings, one-on-one meetings, conference calls, preparing presentations, etc. we will make ourselves available to provide the services that the City needs, On all public meetings we will keep minutes, or recordings as needed to document these meetings. qi R .J.Behar R. J. BEHAR & COMPANY, INC. I RFQ No. 11-11-02 113