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rl '1 IIIIYNI AND ASSOCIATES INC. ENGlII!ERS - PLANNERS - SURVErORS Robayna and Associates, Inc City of Sunny Isles Beach RFQ No, 11-11-02 r 1 together with the City and the Project Manager to locate the necessary easement within the private property adjacent to the roadway. r I 6. In order to bring any project to fruition a clear roadmap is necessary. Upon award of the project, R&A will prepare a document detailing all necessary drawings and written specifications which are expected based on the scope provided. This is not set in stone and will develop over the life of the project. ~ I 7. Permit Applications and Processing should be of little concern since the project will be known to all of the agencies involved in its approval. All applications will be completed with sufficient time to review and get them singed by the appropriate individuals in the City. r I 8. R&A has had the opportunity to build on its estimate basis over the last year due to the increase in construction work and our partnership with contractors who work locally. We understand that prices, which were being quoted prior to the financial crises, were bloated and have made a point to update our basis of estimating. , 1 I ' I I I r I I I 9. Given the roadmap developed for the deliverables, as mentioned in item 6 above, a project schedule will be developed with satisfies the time tables of the City and provides sufficient time to develop the contract document and permit the design. ! 1 J 10. As the design progresses and alternatives are presented their costs can be provided to the City for an internal cost-benefit analysis, One example of a design element which will be examined in this fashion will be the deep drainage wells versus exfiltration trench. Basic Schedule and P.'oiect Undel'standinl! , I I , J The services rendered to the City it will be geared to the revitalization of a portion of 174th street. This will be accomplished by upgrading the drainage system, repairing pavement base and subgrade; and the end result will provide a greater level of service to the residents of Sunny Isles Beach. In greater detail the project will consist of three phases for design: forensic services, design preparation and contract document finalization. , J , , The forensic services define the basic characteristics of the roadway design above and below grade. It will involve the utility research along the road and the easement location, the survey of the roadway and easement as well as define the wishes of the City. This will also encompass some preliminary conferences with FDOT once the limits of the project have been designated. Within this portion of the project some thought and field review should be given to the outfall location due to the potential presence of sea life at the outfall location. Miami-Dade PERA must be consulted with to define the parameters for the outfall construction. Another important item to analyze during this phase is the existing drainage characteristics and calculate the number of wells and or linear feet of exfiltration trench which will be needed to provide the proper water quality treatment. I I , I The design preparation will consist of plan production for review by the City, Residents and Agencies as the project progresses through the 30%-60%-90% portions of the project. The plans will need to show all necessary improvements, such as the drainage improvements, landscaping changes, and roadway upgrades. It will be important within this phase to prepare all details from the roadway reconstruction to pavement marking and signage. The drainage and roadway calculations will be prepared for review by the agencies and additional coordination will be made as to prepare the road for permitting. All necessary documentation and agreements for the easement will be prepared so that the City can record the appropriate documents for the easement prior to the 100% of the project. Within this time written specifications for the project elements will be prepared and submitted during the in list form during the 30%, initial draft in the 60% and final draft at the 90% of the project. . I During the document finalization, which will be after the project is at the 90% mark, all necessary contract documents will be finalized so that the 100% submittal is a complete biddable package. 14