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<br />) <br />) <br />) <br />) <br />) <br />) <br />) <br />) >- <br />tlO <br />) 0 <br /> - <br />) 0 <br />) ""0 <br />0 <br />) ..c <br />) ....., <br />CJ) <br />) ~ <br />) ............. <br />) ..c <br />) u <br />ro <br />) 0 <br />~ <br />) Q.. <br />) a.. <br /><( <br />) <br />) ~ <br />) c <br /> 0 <br /> ....., <br /> u <br /> CJ) <br /> V) <br /> <br />CR~"EN 1ffOILI\PSON <br /> <br />fj <br /> <br />& ASSOCIOoJES INC <br /> <br />CITY OF SUNNY ISLES BEACH RFQ NO. 11-11-02 <br />CIVIL ENGINEERING SERVICES TO DESIGN STREET AND DRAINAGE IMPROVEMENTS <br /> <br />communications strategy with City staff prior to initiating contact. The strategy <br />includes a tiered approach that includes: <br /> <br />a. Informal introductory call to agency representative; <br /> <br />b. Formal pre-design or pre-application meeting with written agenda with the <br />City's stated goals and objectives for the Project; <br /> <br />c. Meeting minutes to document items discussed and major decisions that affect <br />cost, schedule or quality; <br /> <br />d. Follow-up plans and report submittals to the same representatives to allow <br />them an opportunity for feedback prior to formal submittal, if required (e.g., a <br />permit package submittal); <br /> <br />e. Resolution of any known issues raised by agency representatives after <br />consultation with the City with respect to how it may affect the Project cost, <br />schedule or quality of the constructed project; <br /> <br />f. Formal submittal of project documents for review and action by the affected <br />agency; and <br /> <br />g. Final incorporation of any agency required changes in the construction <br />documents. <br /> <br />2. Coordination with Utility Companies <br /> <br />The risks associated with unknown underground utility conflicts along 174th Street <br />with proposed drainage improvements can be high with respect to cost, schedule and <br />quality of the constructed project as elaborated below: <br /> <br />· Cost Risk: High due to potential that the solution could exhaust the City's <br />construction contingency and the added potential claim by contractor for cost <br />and schedule impacts. It has been our experience as the City Engineer for the <br />City of Aventura that reliable data regarding the extent of underground utilities <br />is not available in similar urban settings. <br /> <br />· Schedule Risk: High due to time associated with developing a solution during <br />construction which could delay target substantial completion date. <br /> <br />· Quality Risk: High due to last minute solutions that may require a compromise <br />that affects the stakeholder's objectives. <br /> <br />Craven Thompson & Associates routinely implements the following procedures on <br />roadway and utility corridor projects to effectively deal with these risks: <br /> <br />a. <br /> <br />Early notification to each known utility company to request record drawings; <br /> <br />CRAVEN THOMPSON & ASSOCIATES, INC. <br />ENGINEERING - SURVEYING - LANDSCAPE ARCHITECTURE - PLANNING <br /> <br />415 <br />