2012-0328 Special Commission Meeting

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Summary Minutes: Special City Commissioll Meeting March 28. 2012 Sunny Isles l3cach. Florida a 6-foot fence it would only extcnd a foot above. Stafffelt it was a safety concern, and so we are only proposing the 8-foot fence on thc north cnd where this berm exists, the other three sides would be the standard 6-foot fence, where most of the fencc will be shielded. Mr. Castifieira said thc look of the 8-foot fence would be identical to the 6-foot fence which they will follow the standards that the City implcmcnted in the medians and so it will be along thosc lines that will be the similar design. Commissioner Scholl said he is hoping that staff has a very detailed spec as he is looking at little things like docs the back stage have air conditioning, is that on the plan, are we raising the grade to street level, are we going to be subjected to flooding, we are building a stage, are we going to put conduit in for speakers out in the Park, because these always seem to be afterthoughts and these are the things we get hammered with change orders down the road from contractors. He is satisfied with the product, Ed and Barry did a great job, it is a great plan but his concern is docs staff have detailed enough specifications for all aspects of this job to manage the job down to the level of detail that we need so we don't get clipped down the road. If the budget starts getting tight and all ofa sudden the details are not there, there is substitution. Mr. Milton said that all the items that Commissioner Scholl mentioned have been covered from the piping for the music system. the additional lighting, the stage itself, the air conditioning in the room behind it, the sizc of the room for it to be sufficient, the bathroom facilities to havc at location of the stage, the whole site is raised to the samc height as the sidewalk, nothing is lower, everything you mentioned is something that staff has already rcviewed and discusscd, and is included in the pricing. They have detailed all of these items, it is all included. One of the great surprises was the amount of detail and time that they put into it. Commissioner Scholl said if there are change orders he wants to hear about them bccause that has been our biggest nemesis with thcse public projects. As hc has said many times, professional scheduling and change orders, but it seems like we continually get bit on these issues and he knows that Mr. Milton is going to give us a firm price but it secms like it always comes back to haunt us. City Manager Cohen said we know that we have attend cd to every detail that we could possibly think of, that doesn't mean that there might not bc details that we didn't but this was a group process, and we really tried to brainstorm ahead of time. As a matter of fact, a couple of meetings ago when we were negotiating with both Joe Milton and his father, his father made a comment that he had never seen this level of detail in any project effort. We have really endeavored to avoid this because he does not want to come before the Commission in the future and request a change order for this project. Commissioner Gatto asked whcre exactly that entry walkway is located, and Mr. Milton said it is in the NE side of the Park and is NE of the stage, it allows you to bring a vehicle in and to exit. They have made the whole walkway 16-feet wide. Commissioner Gatto loves the idca of a Butterfly area, and City Manager Cohen said it was Vice Mayor Thaler's idea. Vice Mayor Thaler said he knows we havc thc Fairchild Gardens which is above and beyond but he just does not want the Butterfly area lost in the Park, it would differentiate from any of the other Parks that wc have. In the water court and water wall, he was under the impression that we were going to look for a change in that, that we didn't think that the water wall was what we were looking for, similar to what we have at Heritage Park only we were going to 7