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I') I, I ) I) ) I ) I) ") I,) I ) ) ) ) ) ) ) ) ) ) ) .. ) I ) ) I ) ) ) submit updated cost estimates with all progress submittals, as well as a final bid tabulation set, We continuously hold a percentage of the budget as a contingency during all estimates which begins at 20% during schematic design and is progressively reduced as elements and construction documents are developed, In addition, we generally recommend a series of additive alternates, so that if the bids come in more favorably, more elements can be added to the project. We involve our consultants in all aspects of the development of estimates to make sure each element is properly budgeted, We maintain a database of projects recently bid so we can continuously compare and update our cost assumptions. Our quality control process focuses on eliminating omissions and confusion within the construction documentation process, thereby minimizing addendums and change orders during bidding and construction. Design Process The design process that we have outlined as part of this response is one that we repeatedly use for our public and private clients, It enables early dialogue with all relevant governing agencies, analysis of codes and regulations and workshops with the City officials and residents. In these workshops we will be discussing these regulations within the context of find- ing the most cost effective, time effective and successful solution to the established goals, We are proposing to follow this process for the development of the all tasks assigned to our team. We of course are open to changes from the City's staff to tailor the process to more specific goals which we may not be aware of at this point. Public Participation Our team believes in the collaborative process, in which the citizens and other affected parties can create strategic vision plans and resolve complex land use issues. We propose a process by which we establish an effective communication system, enable the interested parties to assess and synthesize data, and provide them with the tools to generate and direct settlement options, For each project task our team proposes a series of early interviews with key stakeholders to assess their interest and understand their concerns. Depending on the scale and schedule for the task - public workshops can be conducted to seek broader input, or the team can work within the framework of a steering committee representative of the project stakeholders. Our approach builds upon these steps and proposes the following Scope of Services. Depending on the nature of the project task order - some of these steps can me modified or eliminated to fit the particular scope. Phase 1: Pre-Design Services (6-8 weeks) Task 1.1- Project Start-up and On-Site Kick-Off Meeting a) Project start-up includes project manager coordination with the client to refine schedule and milestones, develop an agenda for the kick-off meeting, identify other key stakeholders, and discuss the appropri- ateness of establishing a steering committee for the project composed of staff representatives of the City of Sunny Isles, business and community leaders (if appropriate) and other appropriate agencies or groups. b) Kick-Off Meeting: At the beginning of the project we suggest the entire Team meet on-site to walk the project, The purpose of this meeting is to conduct a detailed briefing with the city to confirm goals and objectives of the project, discuss issues and opportunities, and conduct a walking tour of the site to gain specific insight into elements of the project. c) Stakeholder Interviews: To the extent necessary, the team will conduct interviews with key individuals or groups with historical involvement in the project area, to understand their needs, concerns and expecta- tions, Task 1.2- Data Collection and Analysis Team members will review available material provided by the client. The team will need any available base information Curtis + Rogers Design Studio RFQ 12-04-04 55