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SGM Engineering, Inc. City of Sunny Isles Beach RFP No. 12-04-02 Continuing Professional Architectural & Engineering Services Firms Only (CCNA) Section 2 - Qualifications For individual projects, we can develop and maintain a Critical Path Method project schedule utilizing Microsoft Project or other graphical programs. More than merely a tool to manage progress to contract completion dates, we will establish a master project schedule that encompasses all design development, and construction document preparation. This master schedule serves to establish a work plan for accomplishing period and systematic reviews as design progresses and to ensure significant quality control requirements are accommodated. As design development reaches completion, quality control activities identified through the integrated design review process are then entered into the schedule where they become identifiable as discreet required activiti es. A detailed delivery plan (Work Plan) will comprise:  Fee expenditure cash flow  Project resource plan  Work schedule identify key dates and objectives  Documentation for each stage  Signoffs required & milestone dates for approvals by the City of Sunny Isles Beach  Schedule of information required  Statutory agency reviews and submissions  Meeting schedule(s) Developing Schedules The schedules were developed based upon the project deadline from the client. SGM managed to provide adequate resources to meet each step of the design process. The schedule was updated on a weekly basis. The PM had weekly meetings to discuss the design completion schedule and other requirements to meet the deadline & its construction budget. Scheduling Challenges The staff is experienced and has adequate resources to meet the deadlines and stay within construction budget. Specific challenges in scheduling may include project phasing, scheduling so construction is during a certain time of the year (i.e. Remodeling a dormitory during the summer, when less students are at the campus), or scheduling construction at night so an office building can remain occupied during the day. Weekly meetings were scheduled with PM, engineers & designers to make sure that the deadline & the construct ion budget was met. Then, regular meetings were set up with the owner to make sure that all the items, guidelines and other issues relating to the project had been implemented. Team Communication SGM has established Communication procedures to maintain a c ritical flow of project information. In order for our personnel to stay connected to their assigned tasks and their co -workers as required, we have ensured that our staff is equipped with the most up to date communications technology. As with most corporations, we use Microsoft Office Applications such as Outlook, to communicate quickly and effectively. We propose to facilitate the use of an FTP site for fast transmittal to secure oversized files. Additionally, SGM‟s team will utilize a video and phone conference software called GoToMeetings. This will allow our team to visually review documents and hold meetings from any part of the country. The majority of the Project Delivery team and certain corporate staff members also stay connected through th e use of synchronized “Smartphones” that allow instant access to emails, documents and calendar events. Users are also provided Broadband and available VPN connections for access to the internet, Team intranet and shared drives as necessary. Response Time and Communication Our staff is readily available for an emergency site visit, telephone and video conferencing and email communication. Additionally, City staff has ability to be in continual communication with SGM‟s lead personnel and project managers to obtain a prompt response to questions and concerns 24 hours a day through the use of smart phones equipped with email access and ability to upload and edit documents.