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Project Organization Project Management Methodology Iron Sky's experience working on projects of this scope for municipal agencies has enabled it to develop a highly efficient Project Management process that ensures the project is delivered on- time and on-budget with a minimum of surprises. Our Project Management Process is built around the equipment staging and delivery requirements of large projects and has evolved into the following thorough and orderly steps: 1) The client issues the purchase order. 2)The Iron Sky Project Manager schedules a project kickoff meeting with key Iron Sky and client personnel. This meeting will serve to confirm final details and capture any changes to the original scope. 3) Project Manager creates a Project Workbook. The workbook will include: • Information and detail on every piece of equipment required for the project • Subcontractor information • Network information required to configure cameras/servers/storage/switches • Installation specifics and details • Maps and floor plans w/equipment locations • Detailed project plan • Delivery schedule. A schedule based on site audit, sales meeting, client expectations and equipment availability. The schedule shall include lead-time to receive equipment, system staging, shipping and installation. The installation shall be broken down into tasks that include vehicle scheduling, camera installation, server installation, testing and final acceptance. Scheduling is critical. Project will not be started without a baseline schedule being completed. 4) Project Manager, Delivery Manager and client project manager to coordinate and agree on workbook approach and content. 5) Upon completion of the workbook, the Delivery Manager, Staging Manager& Project Manager will coordinate to ensure all parties are aware of the system components, tasks, schedule and any special conditions. 6) Delivery Manager will order all equipment and identify the items will be drop shipped to the subcontractor and what will be received by client for staging by the Staging Manager. 7) Staging Manager receives cameras/radios/servers/storage/switches and conducts the System/Application Configuration and Validation process: • Remove from packaging • Plug in to power and network • Connect all devices to each other • Configure all devices • Load software onto server • Verify continued proper operation of all equipment through one week burn in period. • Breakdown all equipment and kit up according to PM's workbook detail and installation plan (ie. Camera #3 is an Axis 233D camera w/T95 housing, 277VAC Iron Sky Response to the City of Sunny Isles Beach Request For Proposal#12-09-01 Section 4 Page 62