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• <br /> liable in the amount of the overpayment for the reimbursement of the public fund from <br /> which the claim was paid. <br /> PROCEDURE <br /> Except as authorized by a negotiated employment contract, the following procedures <br /> apply: <br /> 1) Payment of Trip Expenses: <br /> a. Advances: The Finance Director is authorized to make travel advances to <br /> cover the anticipated costs of approved trips. <br /> 2) Computation of Travel Time: <br /> a. Authorized travel status of twenty-four (24) hours or more away from the <br /> City, based on calendar day of midnight to midnight will be eligible for travel <br /> expense reimbursement as described in this policy. <br /> b. Authorized travel status of less than twenty-four (24) hours which requires <br /> overnight lodging will also be eligible for travel expense reimbursement. <br /> c. Authorized travel status of less than twenty-four (24) hours not requiring <br /> overnight lodging and at a location greater than fifty(50) miles from the City, <br /> will be eligible for a meal allowance based on Per Diem rate, and any <br /> incidental expenses incurred to include mileage or mode of travel <br /> reimbursement, parking and tolls reimbursement, and any incidental travel <br /> expenses. <br /> d. Authorized travel status of less than fifty (50) miles from the City will be <br /> eligible for parking and tolls reimbursement only unless the employee is <br /> directed to report to the City prior to departing on the authorized travel in <br /> which case mileage reimbursement to the travel location and back to the <br /> City is authorized. <br /> 3) Meals Allowance (Per Diem): Employees on an authorized travel status as <br /> described above may be eligible to receive Per Diem meals allowance. Per diem <br /> allowances will be calculated in accordance with IRS Per Diem rates The current <br /> issued at the beginning of each fiscal year. <br /> 4) Mode of Transportation: The City may issue guidelines specifying or restricting <br /> travel booking requirements. Under normal circumstances, employees should use <br /> the most appropriate and most economic mode of transportation available, book <br /> CODING: Words stricken are deletions,words underlined are additions. <br /> 401-1 Travel on City Business Page 3 of 5 <br /> 68 <br />