Reso 2017-2698 - Laserfiche WebLink

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a. A copy of the military member's active duty orders (or other official documentation issued by the military) which indicates the military member is on covered active duty or call to covered active duty status, which need be provided only once per deployment; A statement or description of the appropriate facts regarding the qualifying exigency, b. The approximate date on which the leave began (or will begin), and how long and/or how often leave will be needed; and c. The contact information for any meeting with a third party and a brief description of the purpose of the meeting. 2. Recertification under Qualifying Exigency Leave is not required; therefore, the employee only has to provide this information once. A copy of new active duty orders or other military-issued documentation must be provided if the need for a leave arises out of a different active duty or call to active duty status. Authenticating or Clarifying a Medical Certification 1. The Human Resources Department may contact the healthcare provider to authenticate the certification (i.e. confirm that its contents were completed and/or authorized by the healthcare provider) or, with the employee's consent, to clarify the certification (i.e. get an understanding of the handwriting or a response on the form). Contact will be made only for the purpose of authentication and/or clarification after the employee has been given the opportunity to cure any deficiencies. 2. Under no circumstances may the employee's direct supervisor contact the employee's health care provider. A human resources professional, a leave administrator, or a management official must make the contact. 3. The requirements of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule govern the privacy of individually-identifiable health information created or held by HIPAA-covered entities. Therefore, HIPAA requirements must be satisfied for a HIPAA-covered entity to share an employee's or an employee's family member's individually-identifiable health information with the City. HIPAA requires, among other things, a written authorization by the employee (or the employee's family member) in order to release information for clarification purposes. 4. An employee may choose to authorize his or her health care provider to provide clarification directly to the City; however, the employee may not be 704:2 FMLA Page 13 of 19 124