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<br /> CITY OF SUNNY ISLES BEACH
<br /> 18070 Collins Avenue
<br /> Sunny Isles Beach, Florida 33160 tr'<Er
<br /> 305.947.0606 ° e
<br /> www.sibfl.net D; n
<br /> � •ttoa oS�
<br /> Cr/y Of SUN P�
<br /> SECTION 1
<br /> INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
<br /> THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR PROPOSALS ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY DELETE,
<br /> SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO QUALIFERS.
<br /> ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.FIRM AGREES THAT THE PROVISIONS INCLUDED WITHIN
<br /> THIS RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY LANGUAGE IN QUALIFER'S
<br /> CONTRACT TO THE CONTRARY.
<br /> 1.1 CLARIFICATION/EXPLANATION/OUESTIONS• Contractor,supplier,sub-Contractor,or consultant under a contract
<br /> with any public entity,and may not transact business with any public
<br /> Any questions concerning this Request for Proposals or any required entity in excess of the threshold amount provided in section 287.107,
<br /> need for clarification must be made to Mauricio Betancur, CMC, for category two for a period of 36 months from the date of being
<br /> Acting City Clerk via email to:MBetancur@sibfl.net or via facsimile placed on the convicted vendor list".
<br /> (305)792-1563 or via regular mail at: Mauricio Betancur,CMC,
<br /> Acting City Clerk,City of Sunny Isles Beach,18070 Collins Avenue, 1.6 RESPONDENT DEADLINE;
<br /> Sunny Isles Beach, FL 33160. Such requests for
<br /> clarification/explanation or questions must be made in writing to Package must be submitted no later than the time and date shown
<br /> Mauricio Betancur,CMC,Acting City aeric,at least five(5)business within this document.
<br /> days prior to the date of the Bid opening. Interpretations or
<br /> clarifications considered necessary by the City will be issued by 1.7 SEALED BID;
<br /> addenda and posted/disseminated by DemandStar
<br /> (www.demandstar.cont) to all parties listed on the official plan Intentionally Omitted
<br /> holders'list as having received the Request for Proposals documents.
<br /> Only questions answered by written addenda shall be binding. Oral 1.8 QUALIFICATION EXECUTION.SIGNATURES,
<br /> ® interpretations or clarifications shall be without legal effect. No plea J RASURE/CORRECTIOIy:
<br /> of ignorance or delay or required need of additional information shall
<br /> exempt a Respondent from submitting their submission on the All submissions shall be signed in blue ink. All corrections made by
<br /> required date and time as publicly noted. the firms prior to the opening must be initialed and dated by the
<br /> firms. No changes or corrections will be allowed after RFQ's are
<br /> 1.2 PLAN HOLDER'S LIST; opened. Submissions must contain an original,manual signature of
<br /> an authorized representative of the company.
<br /> As a convenience to vendors,the City of Sunny Isles Beach has made
<br /> available via Internet lists of all plan holders for each Request for 1.9 WITHDRAWAL OF SUBMISSIONS•
<br /> Proposals. The information is available on-line at
<br /> www.demandstar.corl or by calling the Office of the City Clerk at Qualified Firms may withdraw submissions only by written request
<br /> (305)792-1703. and shall forward the withdrawal request via"Certified U.S.Mail—
<br /> Return Receipt Requested"prior to opening time. Negligence on the
<br /> 1.3 ADDENDA TO SPECIFICATIONS: part of the Firm in preparing the document confers no right for the
<br /> withdrawal of the submission after it has been opened.
<br /> If any addenda are issued after the initial specifications are released,
<br /> the City will post and disseminate the addenda through DemandStar. 1.10 SUBMISSION OPENING;
<br /> For those projects with separate plans,blue prints,or other materials
<br /> that cannot be accessed through the internet,the Office of the City Submissions will be opened publicly at the time and place stated in
<br /> Clerk will make good faith effort to ensure that all registered firms the Notice to Qualifier.It is the responsibility of the Firm,to insure
<br /> (those who have been registered as receiving qualifications)receive that the submission reaches the Office of the City Clerk on or before
<br /> the documents. It is the responsibility of the firm prior to the the closing hour and date stated on the Request for Proposals.After
<br /> submission of any Submittal to check the above website or contact the submission opening,the names of the submitting Firms will be
<br /> the Office of the City Clerk at(305)792-1703 to verify any addenda made public for the information of firms and other interested parties
<br /> issued. The receipt of all addenda's must be adcnowledged who may be present either in person or by representative.
<br /> on the ACKNOWLEDGEMENT OF ADDENDA sheet. Submissions that are received after the opening time will not be
<br /> considered and will not be returned.
<br /> 1.4 SPECIAL ACCOMMODATIONS:
<br /> 1.11 );VALUATION OF SUBMISSIONS;
<br /> Any person requiring a special accommodation at a RFQ opening
<br /> because of a disability should call the Office of the City Clerk at(305) The City,at its sole discretion,reserves the right to inspect any/all
<br /> 792-1703 at lease five (5) days prior to the Pre-Qualifications Firms facilities to determine their capability of meeting the
<br /> Conference or RFP opening. If you are hearing or speech impaired, requirements for the Contract. Also, responsibility, and
<br /> please contact the Office of the City Clerk by calling the City of Sunny responsiveness of the Firm, the financial position, experience,
<br /> Isles Beach using the Florida Relay Service which can be reached at staffing, equipment, materials, references, and past history of
<br /> 1(800)955-8771(TDD). service to the City and/or with other units of state,and/or local
<br /> governments in Florida,or comparable private entities,will be taken
<br /> 1.5 pUBLIC ENTITY CRIMES STATEMENT; into consideration in the Award of the Contract.
<br /> Pursuant to the provisions of paragraph(2)(a)of section 287.133, 1.11.1 Hold Harmless: All Firm's shall hold the City, it's
<br /> Florida statutes-"a person or affiliate who has been placed on the officials and employees harmless and covenant not to
<br /> convicted vendor list following a conviction for a public entity crime sue the City,it's officials and employees in reference to
<br /> may not submit a submittal on a contract to provide any goods or their decisions to reject, award, or not award a
<br /> services to a public entity,may not submit a submittal on a contract submission,as applicable.
<br /> with a public entity for the construction or repair of a public Facility 1.11.2 Cancellation: Failure on the part of the Firm to comply
<br /> or public work,may not submit submittals on leases of real property with the conditions,specifications,requirements,and
<br /> to a public entity, may not be awarded to perform work as a
<br /> City of Sunny Isles Beach I Request for Proposal No. 17-04-01 4
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