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REVISED SECTION 3 PROJECT DESCRIPTION AND REQUIREMENTS EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS Invitation to Bid No. 14-06-02 3.1. PURPOSE This document constitutes a Request for Proposal (RFP) from experienced firms to clear and remove and lawfully dispose of disaster- generated debris (other than hazardous materials and household putrescible garbage) from public property and public rights-of-way in the City of Sunny Isles Beach, Florida, immediately after a natural or man-made disaster. The objective of the RFP and subsequent contracting activity is to secure the services of an experienced Contractor who is capable of efficiently clearing and removing very large volumes of disaster-generated debris from a large area in a timely and cost-effective manner and lawfully disposing of all collected debris. The Contractor must be capable of assembling, directing and managing a workforce that can complete the debris management operations in a maximum of 30 days. The contract will be for an initial term of three (3) years with two (2) options to renew this Agreement for one (1) year each, with annual re-certification of the Contractor's capabilities for years two (2) through five (5). While intended to cover debris management needs in any major disaster scenario, the primary focus is on the threat of hurricane or tornado damage to the City. The planning standards used for this project are based on the anticipated impacts of a Category 4 Hurricane. 3.2. BACKGROUND 3.2.1. Introduction The City of Sunny Isles Beach staff has developed a Debris Management Plan that describes the general needs and approaches for clearing, removing and disposing of large volumes of debris after a major disaster. It provides general intonation on debris classifications, local hauling and disposal capabilities and capacities. The plan provides general guidance for the Contractor and is available upon request. The City of Sunny Isles Beach's disaster recovery planning includes considerations for clearing, removing and disposing of the volumes and types of debris expected to be generated by a major disaster such as a hurricane or tornado. The planning approach is formulated in part on the concept of strategic pre-positioning of plans and resources necessary for timely, coordinated response and recovery operations, inducing clearing and removal of debris from public property and public rights-of-way throughout the City using Contractor work forces. The City envisions the need for a single major Contractor to carry out the Debris Clearing and Removal work throughout the City. The Contractor must have the capacity to manage a major workforce with multiple Subcontractors and to cover the expenses associated with a major recovery operation prior to initial City payment and between subsequent payments, as well as the capacity to provide the necessary bonds and insurance. The Contractor must also have an established management team, an established network of resources to provide the necessary equipment and personnel, comprehensive debris clearing, removal and volume reduction operations plans, and demonstrable experience in major disaster recovery projects. The contract to be awarded will be a pre-positioned contract that will be activated only in the face of an actual disaster or emergency. As such, no compensation accrue to the Contractor unless and until the contract is activated either in anticipation of a natural or man-made disaster or immediately after such disaster. Potential Contractors are solely responsible for their own costs of developing the proposals associated with this RFP. In addition, a Contractor who receives a pre-positioned contract for the work will be required to participate in certain City-directed disaster recovery training and/or exercises, one (1) to two (2) days each year, at no cost to the City. The pre-positioned contract will be for an initial term of three (3) years with two (2) one (1) year options to renew this Agreement for a total of five (5) years. This will minimize the planning costs associated with the program as well as maximize the Contractor's potential for recovery of those costs. 3.2.2. Planning Standard for Debris The City has selected a Category 4 Hurricane that impacts the entire city. The worst case debris volume anticipated from such a hurricane is approximately 40,000 cubic yards of mixed debris. This estimated debris volume is a planning figure and it is not a fixed quantity for the purpose of contractual obligations. The actual volume of debris may be greater than or less than 40,000 cubic yards. For the purpose of this RFP and solely for the purpose of standardizing the contents of all submittals, the contractor shall use a planning figure of 40,000 cubic yards of debris as the initial volume estimate for post-disaster debris removal and disposal operations. Contractor submittals must also address, though in less detail, how the Contractor would address larger and smaller volumes of debris. The City's goal is to complete the debris removal and disposal process in less than 30 days. This assumes that the entire area of the City will be accessible within that period. 3.2.3. Debris Management Strategy The City will employ a Contractor to clear, remove and dispose of disaster-generated debris. The City will execute one (and reserves the right to execute more than one) debris clearing and removal contract on a pre-positioned basis for the purpose of having a Contractor immediately available and committed to assisting the City in the aftermath of a major disaster. It is 1