Reso 2017-2724 - Laserfiche WebLink

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• Q. Ordering Instructions: . 1. The Contractor agrees to meet the following requirements: a. Provide appropriate contact information for Eligible Users to use for product and/or service inquiries and purchases, as well as the most up-to-date product/service offering the Contractor is authorized to provide in accordance with the Contract; and b. If orders are to be sent to resellers or distributors for fulfillment then the Contractor is responsible for providing and updating this list of authorized resellers or distributors for use to the Department. 2. Contractor must be able to accept Purchase Orders (PO) via fax, e-mail, or cXML as identified in R.1 below. R. Electronic Invoicing: Purchases by the Participating State and its Eligible Users will be invoiced by, and all payments shall be directed to, the delivering dealer. The Contractor shall supply, or cause its affiliated dealers to supply, electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP within ninety (90) days from contract effective date. Electronic invoices shall be submitted to the agency through the Ariba Network (AN) in one of three mechanisms as listed below: 1. cXML (commerce eXtensible Markup Language). This standard establishes the data contents required for invoicing via cXML within the context of an electronic environment. This transaction set can be used for invoicing via the AN for catalog and non-catalog goods and services. The cXML format is the Ariba preferred method for E-Invoicing. 2. EDI (Electronic Data Interchange). This standard establishes the data contents of the Invoice Transaction Set (810)for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the AN for catalog and non-catalog goods and services. 3. PO Flip via AN. The online process allows Contractor and its dealers to submit invoices via the AN for catalog and non-catalog goods and services. Contractor and its dealers have the ability to create an invoice directly from their Inbox in their AN account by simply "flipping" the PO into an invoice. This option does not.require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third party provider of MFMP, a state contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and