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Public Relations for Tourism and Trade Industry Services <br />Request for Proposal No. 17-10-01 <br /> <br />Addendum # 1 <br /> For the financials requested in Section 5 of the RFP, can bidders submit a separate, <br />closed envelope (as the nature of the details are confidential)? If yes, can you <br />confirm that the information will remain confidential and will be destroyed after the <br />RFP process – meaning that it will not be included when the submissions go public? <br />Per Florida Statutes Section 119.071(1)(c) exempts from public disclosure “any <br />financial statement that an agency requires a prospective bidder to submit in order <br />to prequalify for bidding or for responding to a proposal for a road or any other <br />public works project…”. As such, for this RFP, firm’s financial statements will not be <br />exempt from public disclosure. <br /> <br /> How many guest will participate in the familiarization visits? Plan for 5 guest per visit <br /> <br /> Whether companies from Outside USA can apply for this? (like, from India or <br />Canada) Vendor must explain in their response how they will provide on-site visits. <br /> Whether we need to come over there for meetings? Yes <br /> <br /> Can we perform the tasks (related to RFP) outside USA?(like, from India or Canada) <br />Yes <br /> <br /> Can we submit the proposals via email? No, any proposals received via email/fax <br />will be disqualified. <br /> <br /> In addition to attracting visitors, the RFP references establishing businesses and <br />attracting new residents. Is business recruitment and relocation a part of the <br />expected deliverables? How does the City and SIBTMC measure this <br />deliverable? No, not an expected deliverable. It is mentioned as descriptive of the <br />essence of SIB. <br /> <br /> The RFP references providing reporting and general support to both the City and <br />SIBTMC. Who is the direct contact/manager of the contract – City or <br />SIBTMC? SIBTMC <br /> <br /> Is there a PIO for the City, or is this a dual-role/expectation of the PR Agency? It’s a <br />bit unclear, due to the multiple references to the City in the RFP. The City employs a <br />PIO. <br /> <br /> Will there be any budget for the proposed radio promotion(s) to support Jazz <br />Fest? The RFP references both a trade and radio crew on-site expenses – are these