RFP 17-10-02 Seasonal Ice Rink - Laserfiche WebLink

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City of Sunny Isles Beach |Request for Proposal No. 17-10-02 9 Section 2 Special Terms and Conditions 2.1 PURPOSE OF PROPOSAL: The City of Sunny Isles Beach, Florida (the “City”) a municipality located in Miami-Dade County, Florida, is seeking proposals from qualified vendors (the “Contractor”) with successful design, development, construction, management and operation of high quality indoor and outdoor ice skating rink facilities. The seasonal outdoor ice-skating rink facility is to be operated from approximately December 15, 2017 through February 15, 2018 each seasonal period. The ice rink contractor shall submit complete shop drawings for all equipment and materials to the City prior to fabrication and installation. The contractor shall provide all necessary labor, materials, delivery, and storage as needed for the construction and installation of a fully operable temporary ice rink. The proposer shall submit plans on how they propose to build the temporary ice rink. The contractor must also provide a proposal for an indoor skating rink, please refer to attachment C. The City will evaluate if an indoor or an outdoor skating rink is in the City’s best interest. Such information shall be subject to review, acceptance and approval of the City, prior to any contract award. The contractor shall establish event admission fees, with the possibility of revenue sharing with the City. The contractor will be in full accordance with the specifications, terms, and conditions contained in this Request for Proposal (RFP). Any exemptions to this scope of work shall be stipulated within the proposal. 2.2 PRE-PROPOSAL CONFERENCE A pre-bid conference will be held on November 1, 2017 at 1:00 p.m. at Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Vendors are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 TERM This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee , unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by the Contractor during the contract period are satisfactory. Substantial completion of installation shall be December 13, 2017. 2.4 OPTIONS TO RENEW The initial contract term shall be for an initial one (1) year. The City, at its sole option, may renew the contract for three (3) one-year renewal terms. Exercising the option to renew is at the sole discretion of the City.