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Helen Gray <br /> From: Helen Gray <br /> Sent: Thursday,October 25,2012 5:00 PM <br /> To: 'Tony Rosabal' <br /> Subject: Arlen House <br /> Attachments: Easement.pdf <br /> Importance: High <br /> Good afternoon Tony, <br /> I left a voice mail earlier today requesting to set up a meeting to discuss this project. To give you some advance <br /> warning,these are the topics I need to discuss and have you prepare a supplemental work authorization/contract <br /> amendment for City Commission approval (in no particular order): <br /> 1. Soils analysis/report required to get the wall and footing properly designed and permitted. We have no chance <br /> whatsoever of getting a permit based upon an assumed soil bearing capacity. This is, of course, if a soils report <br /> has not been done already. If it has, I would like a copy for my files. <br /> 2. Plan revisions to bring them up to 2010 FBC. <br /> 3. Revised landscaping to be consistent with the remainder of the streetscape project(Medjool and green island <br /> ficus along with other plantings). <br /> 4. Revised electrical to include uplighting on the palms. <br /> 5. Revisions to the hardscape plan that shows the wave pattern pavers. <br /> 6. Revisions to the plans to have all improvements within the easement that has already been granted which is <br /> much less than the 30 feet that was assumed. I attached a copy of the easement that was recorded several <br /> months before your original work authorization. I cannot tell you why the then CM let your project move <br /> forward with the 30 feet(it is closer to 22 feet). If there is good news in this,Calvin Giordano did the site survey <br /> for the project as well as prepared the Arlen House easement legal description and sketch. <br /> 7. Written technical specifications to accompany the plan set for advertisement and bid. <br /> 8. A complete set of revised renderings that show what is being proposed (wave pattern, appropriate landscape <br /> materials, no trellises along the stucco wall etc). <br /> 9. A list of all required agency permits understanding that we are not asking,at this time,for you to process any <br /> plans. <br /> I need to bring the amendment to City Commission at their November 15 meeting. In order to do that, I need your <br /> proposal and fee estimate no later than the end of next week, November 2,so that legal can work their magic. Also, I <br /> will need to take the item to Commission with the renderings as backup materials,so to the extent the$600 already <br /> approved for the Bayview Drive portion can cover that one,we can take the rest out of remaining balance on the current <br /> and open PO but I must approve the fee for revising the other two renderings before you start the work. The final <br /> renderings I must have by Thursday, November 8 for them to be included in Commission backup. <br /> The earlier we can meet to discuss,the better, noting that we need to leave ourselves some wiggle-room timewise for <br /> negotiation and revision to the proposal and renderings. Both tomorrow and the bulk of my week next week is open <br /> (only Tuesday morning is booked right now). I look forward to hearing from you. <br /> Helen Gray, PE, City Engineer <br /> City of Sunny Isles Beach <br /> 18070 Collins Avenue,4th Floor <br /> Sunny Isles Beach, FL 33160 <br /> 305.792.1913(Direct) <br /> 786.303.1472(Cell) . <br /> 1 <br />