Reso 2018-2773 - Laserfiche WebLink

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inadmissible as evidence in any such criminal proceeding. In conducting its own investigation the City shall use the following procedures: During the preliminary investigation an employee may be placed on leave with pay, if applicable, or removed from safety sensitive assignments/positions. After the preliminary investigation in completed, but in no event later than 15 days after the employee's department head learns of the arrest, normal personnel procedures shall be implemented. XII. Confidentiality All information, interviews, reports, statements, memoranda and drug test results, written or otherwise, received by the City as a part of this drug testing program are confidential communications. Unless required by state or federal laws, rules or regulations, the City will not release such information without a written consent form signed voluntarily by the person tested, except when consulting with legal counsel in connection with action brought under or related to § 440.101-102, or when the information is relevant to the City's defense in a civil or administrative matter. XIII. Records And Training A. Resource File The City will maintain a current resource file of providers of employee assistance including alcohol and drug abuse programs, mental health providers, and various other persons, entities or organizations designed to assist employees with personal or behavioral problems. The City will inform employees and new hires about various employee assistance programs that the employer may have available. The information shall be made available at a reasonable time convenient to the City in a manner that permits discreet review by the employee. The City will provide the names, addresses, and telephone numbers of employee assistance programs and local alcohol and drug rehabilitation programs to employees and applicants. B. Individual Test Results 1. The MRO shall be the sole custodian of individual positive test results. 2. The MRO shall retain the reports of individual positive test results for a period of five years. 3. The City shall keep confidential and retain for at least one year an employee's challenge or explanation of a positive test result, the City's response thereto, and the report of positive result. 4. The City shall keep all negative test results for five years. C. General Records of the City of Sunny Isles Beach 1. Records which demonstrate that the collection process conforms to all appropriate state or federal regulations shall be kept for three years. (Reso)Sib Drug-Free Workplace Program-Rev 01182018 Page 20 of 41 1/18/2018