ITB 18-03-02 Parks and Recreational Facilities Landscape Maintenance Services

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City of Sunny Isles Beach | ITB 18-03-02 Parks and Recreational Facilities Landscape Maintenance Services 26 (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at up to 3 special events per year as requested by the City, and be present at all planning meetings at no charge, with twenty-four (24) hour notice. This person shall perform inspections at minimum twice per week of the landscaped areas in the scope of services and be available to City for routine and as-needed inspections as directed by the City, shall be available to the City’s Project Manager(s) and Consultant as directed by the City for inspections, reviews, and consultation via telephone or other approved wireless communications on a 24/7/365 basis. When this person is out of City on vacation or leave, an alternate contact shall be provided, and shall be approved at the City’s sole discretion. The Program Manager must be available to discuss Contract matters and pe rformance issues with the Project Manager(s) or Consultant during regular City business hours and within one (1) hour during other times. This can be accomplished in person, or by telephone, as appropriate depending on the circumstances. The duties will b e performed at no additional labor or travel charges. The Contractor must provide to the Project Manager(s) the contact information (i.e. phone, email address, cell phone, etc.) for the Program Manager and an alternate individual, within five (5) days of e xecution of the Contract. A resume of the Program Manager must be submitted with the Contractor’s Qualifications as specified in Section 7, which must include all contact information (i.e. telephone, email address, cell phone, etc.). The Contractor must provide an updated list no less than five (5) days of any changes of the Program Manager or contact information provided. Foreman, Field Supervisors, Account Managers, etc. are not acceptable. The Program Manager must furnish a monthly report (“Report”) to the Project Manager no later than the fifteenth (15th) of each month that must consist of five (5) parts, broken down as follows: Part 1: Prior month’s Basic Services activities accomplished, identified by park, facility, and beach access path, and must include the date(s) the Work was performed. Part 2: Prior month’s Supplemental Services activities accomplished, identified by park, facility, and beach access path, the date(s) the Work was performed and the cost(s) associated with the Work. Part 3: Prior month’s Re-Work activities accomplished, identified by park, facility, and beach access path, the date(s) the Work was performed. Part 4: Prior month’s Additional Services activities accomplished, identified by park, facility, and beach access path, the date(s) the Work was performed. Part 5: Prior month’s inspections conducted under the QCP. This Part of the Report must include the following: a. Dates of inspections b. Name and signature of inspector c. Location of the inspection