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<br />City of Sunny Isles Beach |Request for Proposals Disaster Debris Monitoring No. 18-04-03 28 <br /> <br />(e) Certify all debris vehicles at the TDMS beginning no later than 24 hours after the Notice to <br />Proceed has been delivered. Consultant shall update the fleet documents as the Disaster Debris <br />Collector adds or deletes vehicles from the collection fleet or when measurement calculations are <br />modified through the random verification process. Consultant shall also periodically and randomly <br />perform volume capacity verifications of recovery vehicles. <br /> <br />(f) Verify that all Disaster Debris Collector equipment has been completely emptied prior to leaving <br />the TDMS. <br /> <br />(g) Observe all vehicles entering and exiting the TDMS to ensure that all vehicles are in good repair <br />and safe to operate with secured sideboards and tailgates. <br /> <br />3.6 TRACKING DOCUMENTATION AND REIMBURSEMENT <br /> Consultant shall provide a data entry/data manager to load tickets to track and document the <br /> removal and management of all Eligible Debris. Consultant shall ensure that load tickets meet the <br /> requirements of FEMA and other Federal or State reimbursement agencies. Consultant shall <br /> retain original completed tickets on behalf of the City, which shall be turned over to the <br /> City, daily. Copies of completed load tickets shall also be retained by Consultant, vehicle driver, <br /> subcontractor, and DMC. Additionally, load tickets shall be scanned into a master <br /> electronic file with a summary spreadsheet identifying each truck and ticket. <br /> Each load ticket shall contain the following information: <br />a. Municipality (Applicant) <br />b. Prime Contractor name. <br />c. Sub-Contractor name. <br />d. Load ticket number. <br />e. Truck ID number and capacity <br />f. Truck Driver name. <br />g. Date and time of pick up, loading. <br />h. Date and time of delivery, unloading. <br />i. Pick up location (street address or primary street between specific area). <br />j. Loading Information <br />k. Debris Clearing Cycle (Push, First Pass, Second Pass, Third Pass, etc.) <br />l. Total cubic yards picked up. <br />m. Debris classification (Vegetative, White Goods, C&D, Mulch, Stump, etc.) <br />n. Load Monitor Printed Name and Signature. <br />o. Dump Monitor Printed Name and Signature. <br />p. GPS. <br />q. Inspector. <br />r. Unloading Information.