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<br />City of Sunny Isles Beach |Request for Proposals Disaster Debris Monitoring No. 18-04-03 29 <br /> <br /> Consultant shall document all recovery work to ensure that proper records are maintained for load <br /> tickets and recovery costs for reimbursement purposes. During the first seventy (70) hours <br /> following a declared disaster, this may require documenting times that DMC manpower and <br /> equipment are actively used in order to document time-and-material reimbursements. This <br /> shall also include any photographs or other means of confirming debris load information for <br /> reimbursement purposes. <br /> Consultant shall assist the City in preparing reports necessary for reimbursement by FEMA, FHWA <br /> and any other applicable Federal, State or local agencies. Consultant shall provide daily reports <br /> throughout the disaster event, including updates for the daily briefing meetings; reports on the <br /> review and validation of the DMC; cubic yard/tonnage reports that provide the number of <br /> trucks and volume/tonnage of debris received at each TDMS as well as a total for all TDMSs; <br /> and a final report following completion of debris recovery operations. <br />Supervising the preparation of detailed estimates and submitting them to the City/County debris <br />manager. Implementing and maintaining a disaster debris management system linking the load <br />ticket and debris management site information, including reconciliation and photographic <br />documentation processes. <br /> <br />Overseeing the entering, tabulating, and organization of collection and disposal data into required <br />formats in compliance with requirements of FEMA, FHWA, and all other appli cable federal, state, <br />and local agencies. The Data Manager serves as the City’s representative in meetings with <br />representatives of the Debris Contractor(s), State of Florida, FEMA, or other federal, state, or local <br />agency speaking to data-related issues. Consultant shall retain all such documentation for at least <br />ten (10) years following a disaster or emergency event. <br /> <br />3.7 FINANCIAL MANAGEMENT & RECOVERY SERVICES <br /> The selected firm will be expected to provide financial management and recovery services to <br /> include general post-disaster grant management and administration services. Specific services may <br /> include: <br />3.7.1. Damage Assessment: Deployment of a disaster response team to assist with identifying, <br />documenting, and quantifying disaster related damages. <br />3.7.2. Eligibility Consultation: Assessment of damage inventory to determine primary and <br />secondary funding sources for repairs. <br />3.7.3. Project Ranking: Review of damage inventory or mitigation project listing to assign priorities <br />to projects based on urgency and benefit.