Disaster Program & O perations Inc.

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® • DP&O will supervise the preparation of detailed estimates and submitting them to the City debris manager. • Implementing and maintaining a disaster debris management system linking the load ticket and debris management site information, including reconciliation and photographic documentation processes. • Overseeing the entering, tabulating, and organization of collection and disposal data into required formats in compliance with requirements of rEMA, FHWA, and all other applicable federal, state, and local agencies. • The Data Manager serves as the City's representative in meetings with representatives of the Debris Contractor(s), State of Florida, FEMA, or other federal, state, or local agency speaking to data-related issues. Consultant shall retain all such documentation for at least ten (10) years following a disaster or emergency event. 8.8 Financial Management & Recovery Services Upon selection DP&O will be expected to provide financial management and recovery services to include general post-disaster grant management and administration services. Specific services may include: 1. Damage Assessment: Deployment of a disaster response team to assist with identifying, documenting, and quantifying disaster related damages. 2. Eligibility Consultation: Assessment of damage inventory to determine primary and secondary funding sources for repairs. 3. Project Ranking: Review of damage inventory or mitigation project listing to assign priorities to projects based on urgency and benefit. 4. Financial Advisory: Assist clients with marrying local cost share requirements to funding sources. 5. Cash Flow Management: Develop cash based budget tools to assist with managing payment obligations relative to receiving proceeds. 6. Benefit Cost Analysis: Utilize industry recognized benefit and costing processes to accurately quantify the value of funding projects and initiatives. 7. Feasibility & Effectiveness Studies: Develop studies to demonstrate the practicality of a repair or mitigating project, as well as the sufficiency of protection offered by the project. 8. Site Survey & Legal Description Review: Gather necessary parcel information to confirm that acquisition and relocation projects are carried out legally. 9. Appraisal & Valuation Services: Develop replacement cost and market value assessments to serve as the basis of award for grant applications. 10. Data Management: Implement data management system to ensure that grant related data is gathered and stored in a manner that meets grant application and reporting requirements. 11. Document Management: Implement document management tool to provide web-based, point and click document storage and viewing. 12. Grant Application Development: Compile, assemble and organize required documentation for application to grant program. 410 13. Contractor Invoice Reconciliation: Reconcile contractor requests for payment with substantiating field documents and grant funding sources. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 51