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® 8.10 OPERATIONAL PLAN <br /> Quality Control Components of DP&O's Operational Plan used for each project includes: <br /> A) Project Understanding and Kickoff Meetings B) Pre-event and Post-event Project <br /> Planning C) Communication D) Project Quality Control and E) Project Cost Control. <br /> This process has produced superior results for past projects. <br /> A) Project Understanding and Kickoff Meeting <br /> Upon contract award DP&O will schedule a kick off meeting with the City to discuss and plan a <br /> collective project vision to include the scope of work, tracking of costs, organizational structure <br /> and schedule expectations that will serve as a common bond, keeping team players together. <br /> B) Pre-event and Post-event Project Planning <br /> Successful project planning is based on close interaction between DP&O and the City's <br /> Representative and the debris removal contractor(s). DP&O will assist the City with <br /> development of a Debris Management Plan or update to an existing plan that details the pre- <br /> event and post-event planning with the City. After meeting with Department Staff DP&O will <br /> develop and implement detailed work assignments for key project staff. DP&O will develop <br /> intermediate objectives and milestones. If necessary, DP&O will also focus on developing the <br /> Temporary Disposal Site Management Plan, Project Safety Plan as required by applicable <br /> regulations, developing hazardous material containment areas, and various other logistics <br /> required to properly collect, remove, haul, reduce and dispose of the reductions. In addition, <br /> final site clean-up and restoration plans will be developed as part of this component. <br /> C) Communications & Meetings <br /> DP&O's Project Manager and Project Principle will establish avenues of communication with the <br /> City's Representative and Debris Removal Contractor, at the contract award. Regular <br /> communications, starting with the initial project meeting and continuing through City training, <br /> information/resource upgrades to Pre-event Planning will ensure that work progress is fully <br /> staffed, monitored and reported. Documentation of all communications will be in the form of <br /> published meeting minutes, monthly progress reports, and/or telephone conversation records. The <br /> success of this project will be contingent upon maintaining a continuous line of communication <br /> and understanding amongst the Project Team (including subcontractors) and City's <br /> representatives. • <br /> We also recognize the importance of maintaining open communication with other City contractors <br /> so that we can be sure our work processes are never in conflict. If a problem arises, we are always <br /> willing to do all we can to facilitate the success and timeliness of all parties involved. <br /> DP&O will maintain a continuous presence during the entire disaster debris removal and recovery <br /> process and will coordinate daily with the City's and the debris removal contractor(s) to <br /> coordinate the monitor staffing and placement. During periods without a disaster, DP&O will <br /> meet with the City and City Debris Removal contractor annually, to ensure readiness in any event. <br /> This meeting is recommended to occur prior to the hurricane season. <br /> ® Throughout the execution of the City's Debris removal tasks DPO will meet with City <br /> Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 <br /> 56 <br />