Disaster Program & O perations Inc.

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1) Verification that debris being picked up is a direct result of the disaster. 2) Ensure that ineligible debris, i.e. debris on private property or on non-City roads, is not collected by the debris removal contractor, unless directed in writing by the City. 3) Verification that the contractor is working in their assigned contract areas. 4) Stopping work in progress, if necessary, to take corrective action for work not being performed or documented in the appropriate manner. Such work will be evaluated for nonpayment. 5) Inspecting work in progress to ensure that removal efforts include debris of the proper type in the proper areas. 6) Ensuring contract compliance for performance issues and reporting to the City and debris contractor for areas of suspect compliance. 7) Maintain all photo documentation of debris removal trucks and activities, specifically of the hazardous stump removal process, hangers, leaners, or tree removal and/or other special or unusual occurrences in the field. The team shall photograph every stump, leaner and hanger and enter into a photo journal by day and by zone. 8) Document and report to the City damages which occur on public or private property as a result of debris removal operations. 411111 9) Ensure that contractor is working in compliance with all federal, state, local safety regulations appropriate for the task being performed ADMS Load Ticket Process Development The management of documentation is critical for the efficiency of any project. DP&O employs an "Automated Debris Management System" that has the ability to accurately collect and store data collected in the field or at the Debris Management Site. Where internet connectivity is available the units maintain asynchronous communication with DP&O Disaster Claims Management System (WebPR2) or in the event that internet connectivity is not available or is not secure the units are able to store the data and synchronize with the WebPR2 at the end of the day. The units store all data collected during the day regardless of internet availability which allows the WebPR2 to perform a comparison to data received to eliminate corrupt or missing data. In addition, DP&O also maintains the multi-page paper ticket form (See Attachment 1- Sample Load Ticket) to ensure a failure proof debris monitoring and management process. These paper load tickets are managed in the traditional fashion by the Load Site Monitor and the DMS/Tower Monitor and ensure the ability to have a paper trail independent of the digital data obtained via the ADMS. At the end of each day, all the tickets for the loading and disposal of debris will be matched and 0 compared and a printout of the ADMS used to cross-check the ADMS data. Remaining copies will be separated and filed for DP&O, FEMA, and Extra copy. DP&O will maintain the originals for Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 63