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CROWDER CrowderGulf S�LF RFP Disaster Debris Management and Disposal Services 18-04-02 City of Sunny Isles Beach, FL Documentation procedures include: • Measuring the interior dimensions of all debris hauling truck beds to determine the measured cubic yard capacity • Safety and insurance requirements check is part of the certification process • The City's representative, CrowderGulf and the driver will each retain a copy of the completed Truck Certification Form • All equipment are affixed with placards displaying the owner's name,equipment number and certified capacity • A Capacity Certification Log is maintained in the field as a quality control tool • All tower inspectors are provided with a current Capacity Certification Log to enforce the integrity of the valid documentation against the truck placard Phase 2- Debris Load Ticket Completion The term"load ticket"refers to the primary debris-tracking document that records the transport of debris from the original collection point to the DMS or final disposal site. By positioning the debris monitors at each point of the operations (collection, DMS and/or final disposition),the eligible scope of work can be properly documented. This process includes the following procedures: ® • Completion of a multi-part Debris Load Ticket for each truckload of debris ® • City representative(s) at the loading site(s) will inspect each loaded truck, 1 , = ``:•� u legibly and accuratelyrecord the required information on the ticket and 9 Y q `. s \ ` provide the debris hauler with a partially completed ticket I , }"�� { • ,City representative(s) at the temporary or final disposal site(s) inspection tower take the ticket from the dnver and complete the disposal information - '' • City representative(s) retain the original completed ticket and a copy is 3 \� provided to the driver and a CrowderGulf representative • CrowderGulf representatives collect ticket copies and perform the first of many quality control checks • CrowderGulf field office personnel process the tickets sending electronic copies to the Home Office for additional quality control checks,data entry and storage Accurate completion of these two phases of quantitative and descriptive debris information is imperative for cost reimbursement and contractor invoicing. When electronic ticketing is used, the above procedures are slightly modified according to the firm acquired, while still maintaining the same quality of information and satisfying requirements. Documentation of Special Projects There are usually several additional recovery projects besides ROW debris removal and disposal that are required in order to n address geographically unique storm damage. Each project is preceded by a specific task order to serve as a formal request to 11 proceed with the project.The Task Order outlines the parameters of the project and establishes the pay rates associated. Detailed documentation that meets FEMA 325 requirements will be kept for each project. QData Management • CrowderGulf utilizes a comprehensive and seasoned data collection and storage process with all projects. Regardless of whether electronic (ADMS) or paper ticketing documentation is used by the City or representative, CrowderGulf easily adapts data capturing procedures to accommodate all requirements. CrowderGulfs database is specifically designed to capture and track quantitative and descriptive debris data for the entire project while storing ticket images for reconciliation support and audit documentation support. 1 1 1 75