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3.3 Professional Service Fee. <br />3 .3 .1. The Fee for a work authorization shall not exceed the total amount shown on the Fee <br />Schedule. The Fee may be adjusted, if necessary, by a written amendment to the applicable work <br />authorization, duly approved and executed by Consultant and City. The Fee shall be the sole compensation <br />paid to Consultant. <br />3 .3.2 The Fee and Fee Schedule for each work authorization shall include all fees or payments that <br />Consultant proposes to pay or make to its subcontractors/vendors under the work authorization. <br />3.3.3 No minimum or specific amount of Professional Services, work authorizations, tasks, <br />assignment, Fees or compensation is guaranteed under this Agreement. <br />3.4 Administrative and Travel Expenses. <br />3 .4 .1 The Fee and Fee Schedule shall include all administrative out-of-pocket expenses to be <br />reimbursed under this Agreement. <br />3 .4.2 Consultant shall maintain complete and orderly documentation underlying all of its invoiced <br />out of pocket expenses, including copies of paid receipts, invoices, or other documentation acceptable to the <br />City. Such documentation shall be sufficient to establish that the expenses were actually incurred and <br />necessary in the performance of the Professional Services. Any such out-of-pocket costs shall not be marked <br />up more than three percent (3%). Any agreed travel, per diem, mileage, meals, or lodging expenses, the cost <br />of which are subject to the City's prior written approval, shall be paid in accordance with the rates and <br />conditions established by the City's Travel Policy or the applicable law or ordinance. <br />3.5 Payment Schedule. <br />A Payment Schedule tied to the deliverables under the applicable work authorization , which payment <br />schedule shall not be front-loaded, shall be attached to each work authorization. <br />3 .6 Subcontracts. <br />Consultant may invoice for Professi onal Services related to the sub-contractual services at the <br />established hourly rates in the Fee Schedule . <br />3. 7 Invoices. <br />3.7.1 . Invoices must identify the PO number. the work aut horization number and the Contract <br />Number. Invoices shall be submitted directly to: City of West Palm Beach Accounts Payable, <br />P.O. Box 3366 <br />West Palm Beach, FL 33402-3366. <br />Invoices requesting reimbursement of expenses shall include copies of all documentatio n of the expenses, to <br />the satisfaction of the City. <br />3.7.2 Each work authorization shall be invoiced separately. <br />3 .7 .3 Invoices for upper limit type work authorizations shall identify the work authorization number <br />and show the actual hours worked, person performing Professional Services, Professional Service performed <br />and/or deliverable provided, hourly rate, and dates(s) of service. <br />3 .7.4 Invoices for lump sum type work authorizations shall identify the work authorization number <br />and shall be accompanied by a status report briefly describing the activities and Professional Services <br />performed under said work authorization during the billing period . The payment request amount shall be <br />related to the percentage of services completed. <br />Form -PSA CCNA Master 091914 <br />Erdman Anthony -14919 <br />101114 <br />9