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1. The landscape architect will review each easement to offer guidance and suggestions regarding specific locations and siting and to develop a landscape plan to mitigate the impacts of the proposed facility. 2. The electrical engineer will coordinate with the utility companies regarding the specific location so that the utility needs are met, and the most desirable location for the easement is selected. 3. The City’s public outreach team will approach the property owner to explain the need for the easement, the benefits of the project, and the documents that are needed from the property owner. 4. The easement document will be prepared by the surveyor and reviewed by the City’s attorney. We do not propose that the attorney will be the primary point of contact with the property owners as that may raise concerns and motivate property owners to seek their own legal counsel which may result in delays. Additionally, the attorney may need to be available to participate in discussions as needed. 5. The surveyor will prepare the associated sketch and legal description. If requested by the homeowner, the surveyor will also stake out the easement and the proposed facilities so that the homeowner can see the proposed improvements. 6. Title searches and legal descriptions for the easements will be required from the City’s Attorney. The title search will specify the owner(s) of the property so that the City would be sure that the correct individual(s) sign the easement document. Also, partial releases would need to be obtained from any mortgagee or other lienholder. 7. The City’s public outreach team will continue to work with the homeowner to secure his/her signature on the easement documents. This may require several meetings, exchanging documents, providing photos or renderings, etc. We propose to take a cardboard model of a utility cabinet to the site to show reluctant homeowners what the proposed utility cabinet will look like. It is our experience that the vast majority of easements are donated by the property owners. In the event an owner(s) is unwilling to donate the easement property, the City would need to revise the design or commence the eminent domain process. Clearly this is undesirable and frankly we feel it is unexpected. This would again require title searches and a survey legal description of the property. Also, an appraisal would be required for each easement parcel. Once appraisals are obtained, as part of the eminent domain process, the City would be required to make a formal offer to the owner(s) of each easement parcel, enter into a 30-day negotiation period and, if negotiations fail, could then file eminent domain proceedings. Our team is experienced in the eminent domain process in the event that is needed and can recommend local attorneys with experience condemning land for government agencies. Final Design and Contract Documents The project team will finalize the design and create a comprehensive set of construction plans and technical specifications. The final construction plans will include the following: • Cover sheet • General notes • Legend • Key map • Conduit schematic (with number, size, material, utility owner data) • Conduit plan (with specific location of the proposed bank of conduits, limits of pavement restoration, other existing utilities, other existing surface features) • Blow-up details for specific areas with complex conflicts or above ground improvements, etc. • Wiring plan (if the wiring from the new facilities to the meter base is not provided by the utility companies, our team will design and detail those improvements)