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O Craig A. Smith & Associates, Inc. Engineers • Surveyors • Subsurface Utility Engineering 3D Subsurface Imaging • Utility Coordination PROJECT MANAGEMENT PLAN Accessibility to City All CAS and subconsultant staff assigned to this project will be available to attend scheduled project update and progress meetings with city staff in person or as deemed necessary for the successful completion of the project. CAS's goal is to make the city and its staff an integral part of the team with open communications and coordination. CAS is a local south Florida firm available for meetings preferably within a 24-hour request window but will be available at all times. CAS's Project Manager, along with staff, will attend any requested meetings, provide necessary documents (plans, reports, calculations, exhibits, etc.), and answer any and all questions. CAS will help facilitate coordination among the CAS team. CAS shall commit the necessary engineering staff fully to this project to ensure accessibility and availability during the duration of the agreement. CAS will respond very quickly to any phone or email correspondence from city staff. CAS & subconsultants can be seen in the attached organizational chart. CAS has worked successfully with these subconsultants in the past. Project Monitoring & Budgeting In order to get the most accurate budget price at the pre -construction phase and the construction phase, CAS details all design items into many small parts that will add up to one whole project (unit pricing, quantities and bill of materials). By doing this, our cost estimates are very accurate. Our track record with cost estimates to bids has been within 5%-10%. CAS's philosophy utilizes a phased approach towards assisting the city in problem solving and for implementation of public works and utility projects. Schedule, cost control and team work - the CAS approach is to develop milestones and defined deliverables with the city in order to meet the city's requirements. We try to identify potential issues early in the project so necessary action can be taken to keep the project on schedule. We continually update the cost of the project in order to stay on budget. If an issue develops with the schedule, cost or the budget, we advise the city and develop a plan for corrective measures with the staff. We consider the city and CAS as one team, all striving for the same goal - a quality product on schedule and on budget. CAS technical reviews are conducted throughout the project schedule by the principal members of our firm as part of our commitment to quality engineering. The service authorization process will begin with a negotiated scope of work between city staff and CAS. The scope of services will clearly define the necessary tasks by either the prime consultant (CAS) or the sub-consultant(s). CAS will provide a schedule indicating the timeline for achieving the required goals or milestone and all critical paths will be provided. 7777 Glades Road, Suite 410, Boca Raton, FL 33434 • Ph: 561-314-4445 • www.craigasmith.com • LB3110 10