RFP No. 18-11-02 Bus Shelter Relocation and Refurbishing

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City of Sunny Isles Beach |Request for Proposals No. 18‐11‐02 10 Section 2 Special Terms and Conditions 2.1 PURPOSE OF RFP: The City of Sunny Isles Beach (the “City”) is requesting proposals for relocation and refurbishing of the City’s bus shelters along Collins Avenue. Scope of Work will include removal and refurbishing of existing shelters, construction of new slab foundations, resetting shelters, modifying paver sidewalks, relocation of bus benches and trash receptacles and restoration of original sites from qualified and licensed contractors (the “Contractor”). 2.2 NON-MANDATORY PRE-PROPOSAL CONFERENCE: A Pre-proposal Conference for all potential Proposers is scheduled for 11:00 AM on 11/27/2018 at the First Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. 2.3 TERM The initial contract term shall be for two (2) years. This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option to renew this contract for three (3) one year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to the price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami – Fort Lauderdale, FL, and shall not exceed three percent (3%). It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor’s request for adjustment should be submitted sixty (60) days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If adjustment request is not received from the vendor, the City will assume the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered.