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City of Sunny Isles Beach RFQ No. 18-11-01 | Consulting Engineering Services for Golden ShoresPump Station Rehabilitation (CCNA) <br />CONSTRUCTION ADMINISTRATION AND PROJECT CLOSE-OUT <br />CGA has construction administration (CA) services in house. CA Services including Engineering Services during Construction, will provide the necessary support to the City during construction from both the engineer of record as well as a construction engineer and inspector. CGA will undertake the required field inspections, contract administration, project certification and project coordination. We are committed to provide expert field inspection services such as contract negotiation, implementing quality control and assurance programs, contract document review, Shop drawing review, administration of contractor RFI responses, observation of field activity to assure construction is completed in accordance with construction documents, payment request recommendation, change order administration, environmental and NPDES monitoring, field report and documentation, As-built record drawing review, Agency/permit closeout documentation and certification, and Contract compliance. The CGA team has the experience and dedication necessary to manage the design, permitting, bidding and construction processes for this project. <br />PROJECT MANAGEMENT AND BUDGET/SCHEDULE CONTROL <br />We have enlisted the most appropriate Project Manager (PM), Curt Keyser, PE, and the best available team members to ensure that the most economical and technically sound project is delivered to the City within budget and schedule. We accomplish this by keeping the channels of communication open among CGA’s team members and supplementing with regular in-house team and client progress meetings. Additionally, monthly status reports are submitted to the City’s PM. This helps ensure that project milestones are being met as planned. Frequent communication among the project manager, the City, and the task mangers allows CGA to closely monitor project progress, budgets and schedules. We use progressive communications tools to keep in contact as various team members undertake different tasks each day. The full suite of project administration software (Ajera) is used by CGA’s staff. Whether it is time and budget tracking, or monitoring schedules and task completion, this system measures real time task completion and budget status. The use of conference calls and web-based meeting rooms allow for frequent and efficient meetings with sub-consultants. <br />All of the subconsultants team members have worked with CGA’s PM or task leaders on previous projects. Subconsultant coordination is streamlined by group emails and frequent meetings to be sure they are on track with task completion and moving in the intended directions. The proposed team has collaborated and will continue to collaborate effectively and efficiently under Mr. Keyser’s leadership. <br />The approach to controlling project budgets, another important management technique, is to identify if the budget is sufficient for the scope of work being requested at the beginning of a project and track the budget throughout the lift of the project. CGA works with the City to understand the basis of the budget number to help ensure that additional scope is not added without consideration on how this affects the budget. With each design milestone, cost estimates will be prepared for comparison to the budget. The unit prices in the cost estimates are constantly being updated with the best available information at that time and are subject to change even when additional scope is not added due to variation in the construction industry. If a project is in jeopardy of being over budget, immediate attention is provided to address why and determine what steps need to be taken. <br />We are committed to accepting the terms and conditions in the Solicitation for Consulting Engineering Services for Golden Shores Pump Station Rehabilitation (CCNA). Our team understands the needs of the City and this pump station site, and is fully capable of delivering all the services required for the design, permitting, construction document preparation, bidding and construction services related to this project. <br />10