Reso 2014-2188 - Laserfiche WebLink

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EDMUNDS & ASSOCIATES Simple. . Solutions. Project Change Control Procedure A Project Change Request (PCR) will be the vehicle for communicating change. • The PCR must describe the rationale for the change and the effect the change will have on the budget, resources and /or timeline. • Both parties must review the proposed changes to determine the impact of such changes on the project schedule, project resources and project costs. The City of Eustis and Edmunds & Associates project managers will determine the effect that the implementation of the PCR will have on price, schedule, resources and other terms and conditions of the Agreement if any. • Upon Agreement of the PCR, Edmunds & Associates will provide a written Services Change Order Request that must be signed by both parties to document changes. A signed Service Order Change request will be considered as an addendum to this Statement of Work. • Commitment and authorization to implement changes will be committed via a Purchase Order Work Authorization (PO WA) alteration or a separate PO WA. Roles and Responsibilities Steering Committee — Responsibilities The steering committee is the project board and consists of the City of Eustis and Edmunds & Associates representatives: • Client Project Sponsor • Client Project Manager • Edmunds & Associates Director of Support Services Make decisions about: • Financial issues • Resource issues • Schedule issues • Priority issues • Exceptions from the project scope (approve change requests) • Approving deliverables • Closing the project City of Eustis Project Sponsor — Role and Responsibilities The project sponsor is normally the client's Administrator, Manager, IT Director, Finance Officer or equivalent senior position. The role of the project sponsor is to support the team in organizational and contractual matters, as well as matters of principle, without having an operational role in the project. This is a critical role since the sponsor is the one person with the vision of what the project can contribute to the business. The sponsor also recognizes the need for change and can ensure that the client resources have both the required knowledge and enough allocated time to meet overall project objectives. Responsibilities in the MCSJ Implementation Project • Chair steering committee meetings • Ensure that the project and business objectives support the organization's strategy and mission • Ensure the commitment of City of Eustis senior management to the project • Act as a mentor during the change process 37