RFQ 19-02-02 Pre-qualification for Stage Production Services on an as-needed Basis

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City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 14 2.10 BACKGROUND CHECKS The successful Respondent will be responsible for hiring the necessary personnel to conduct the specified services and will comply with all federal, state, and local laws related to minimum wage, social security, nondiscrimination, Americans with Disabilities Act (“ADA”), unemployment compensation, and workers’ compensation. The contractor shall be responsible at their sole cost and expense, for ensuring that all staff assigned to this contract shall be required, to pass a criminal background check prior to award of the contract. The criminal background check shall consist of a Florida Department of Law Enforcement (“FDLE”) Florida Crime Information Center/National Crime Information Center (“FCIC/NCIC”) criminal records check. Any employee not meeting this requirement will not be permitted to work at any City facility. 2.11 SUB-CONTRACTORS If the Respondent proposes to use sub-contractors in the course of providing these services to the City, this information shall be a part of the RFQ response, questionnaire form. Such information shall be subject to review, acceptance and approval of the City, prior to any contract award. The City reserves the right to approve or disapprove of any subcontractor candidate in its best interest and to require Contractor to replace subcontractor with one that meets City approval. Respondent shall ensure that all of Contractor’s subcontractors perform in accordance with the terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s subcontractors’ performance, and shall be liable for any of Contractor’s subcontractors’ non- performance and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify and hold harmless the City and the City’s officers, employees, and agents from and against any claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any award of costs, by or in favor of any Contractor’s subcontractors for payment for work performed for the City. A copy of the proposers’ and Subcontractors' Licenses shall be enclosed with each proposal. 2.12 METHOD OF AWARD – SPOT MARKET QUOTES Respondents who meet the pre-qualification requirements as listed in Section 3, Group Pre- qualification Criteria, and based on the evaluation of information provided under Section 4, “Bid Submittal Form”, will be deemed pre-qualified to participate in future spot market quotation submittals. For quoting purposes, the City intends to provide the vendors the specifications of the staging requirements at a minimum of 21 days prior to the event. In some instances, the specifications may not be available until less than 21 days to the event, however the Request for Quotes will be issued to the vendors as soon as it’s available. Once quotes have been submitted the City will not only select for award the lowest quote, but will also take into consideration past performance, reputability with the City, the quality assessment of the equipment proposed, and other similar factors that the City deems to be in its best interest. The vendor’s quote shall include all labor including set-up and tear down, equipment, materials, transportation, accommodations