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Proven solutions <br />Responsive and dependable performance <br />City of Sunny Isles Beach RFQ No. 20-07-01: Continuing Professional Consulting Services (CCNA) <br />D-12 <br />Control of Subconsultant Progress: Strong emphasis will <br />be placed on coordination with all CES Team members <br />throughout the project with subconsultants required to <br />commit and adhere to a QA/QC plan as rigid as CES’s plan <br />throughout the duration of the project. <br />Project Kick-off Meeting <br />The CES Team will begin with a kick-off meeting to identify <br />the key participants, to discuss the project’s purpose and <br />goals, to define team member roles and responsibilities, <br />and to identify expectations. The planning and scheduling of <br />the implementation conference will be the responsibility of <br />our Project Manager, working in conjunction with the City’s <br />Project Manager. <br />Project Reporting <br />CES will prepare and distribute minutes of meetings within <br />three working days of the conclusion of any meeting. Action <br />items resulting from the meeting will be identified, including <br />a responsible individual and a date when the action is to <br />be completed. Action items will be entered into a tracking <br />database and will be reviewed by the Project Manager on <br />a weekly basis. Any action item that is delinquent will be <br />reviewed to determine the reason it has not been completed. <br />Monthly status reports will be the primary method for officially <br />communicating the status of the project. The preparation of <br />these reports will be the responsibility of the Project Manager <br />with support from the project staff. The report will include cost <br />and schedule updates by Work Breakdown Structure, variance <br />analyses, recommended corrective actions, and updated <br />forecasts. The status report will also include an executive <br />summary with narratives regarding the accomplishments for <br />the month, projected activities for the following month, and <br />the identification of any issues that may have arisen, along <br />with suggested approaches and resolutions. <br />Subconsultant Coordination <br />Each CES Team subconsultant has infrastructure design and <br />construction management experience in addition to specialized <br />services for environmental, surveying, geotechnical, etc. Each <br />subconsultant is given a specific scope, budget, and schedule. <br />The Project Manager meets with each subconsultant on a <br />periodic basis to coordinate key technical issues, schedule <br />requirements, and upcoming work. If the subconsultant falls <br />behind schedule, they will be required to add staffing until the <br />progress meets the schedule.