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PROJECT APPROACH AND UNDERSTANDINGD. CONTINUING PROFESSIONAL CONSULTING SERVICES (ARCHITECTURE) City of Sunny Isles Beach RFQ 20-07-01| PAGE 12 • General administration of the construction contract (pre-construction conference, architectural construction administration, and periodic site visits and job site meetings) • Shop drawing review • Response to Requests for Information (RFIs) • Review of samples & materials • Material substitutions • Material color selections – color schemes & sample boards • Review of mock-ups • Electronic correspondence logs for immediate access to the most updated information • Change order procedure • Verifying and approving periodic pay requests • Progress reports to owner • Minutes from owner/architect/contractor project meetings • Pre-final inspection (substantial completion punch list) • Punch list and final inspections • Final acceptance reports and procedures • Project close-out documents G. Participation with Governmental Agencies On behalf of the City, we will interact with all of the governmental agencies as necessary to obtain building permits and effectively execute any approval process necessary. We have completed a variety of public and private entity projects in the hurricane prone regions of South Florida. E. Innovative Concepts to Enhance Value, Quality, and Control Cost & Schedule Saltz Michelson Architects is committed to meeting all time and budget requirements specific to your contract - as well as providing you with highest quality design and service. 1. Maintaining Time Schedules Our careful planning and effective scheduling is based on our understanding the relationship of time, money, and resource utilization within the office and specifically for the scope of work. Creating an outline that defines the project in concise and controllable components will develop this understanding. Schedules will be developed for each of the project elements so that the actual performance can be compared to the outline schedule. Control of the overall project performance will be achieved by: 1. Monitoring every activity in progress 2. Immediate identification, evaluation, and implementation of corrective actions to restore the progress 3. Cost control by evaluating design alternatives and the extensive experience of our senior staff 2. Maintaining Cost Control/Value Engineering As no client has unlimited resources, we consider maintaining cost control and designing to the budget to be among our most important functions. Alternative materials and methods of construction will be evaluated to ensure that the City of Sunny Isles Beach gets the most for its construction budget. Economics will be an ongoing consideration in the programming, design, and development phases. During the course of preparing design development, construction documents and specifications, and in conjunction with facility personnel, we will review materials and systems alternatives for purposes of value engineering. Long-term value versus higher up front costs will be identified and discussed. Probable cost statements may be prepared at each stage of the project to monitor the size and design of the facility against the budget. Our experience with similar projects will assist us in estimating preliminary budgets, as well as the use of industry publications such as R. S. Means, giving us the most current square foot project costs. 3. Quality Assurance/Quality Control Quality is an ongoing improvement process for us to surpass the City’s expectations. With an emphasis on definition, communication, coordination, cooperation, and consistency, we approach each project as a team intent on producing world-class architecture in the context of your goals.