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9 TAB D - PROJECT APPROACH & UNDERSTANDING Our approach to this management plan is one that has proven successful with our projects spanning the decades. We will schedule all meetings in coordination with City staff, conduct the meetings, provide agendas and meeting materials, record and submit minutes for review/approval and then distribute those minutes to the appropriate parties. KEITH will establish clear lines of communication and review procedures among team members to ensure the continuous and timely flow of work in the planning and design phases. We will work closely with staff from the City’s departments to ensure that each project’s scope and objectives are well understood. Based on the scope of each individual work authorization, KEITH and the team will develop a project schedule to sequence key activities associated with and required for the successful design of the project. By carefully scheduling and sequencing activities, key elements of the work authorization may be performed in a sequential, but staggered manner to expedite delivery of the work authorization while ensuring all issues and concerns are properly addressed. An example of this would be that a certain level of general planning and conceptual design consideration of alternative solutions and interviews with authorities having jurisdiction, may be undertaken while site inspections and surveys of existing conditions at a site or facility are underway. PROJECT EXECUTION AND CONTROLS “Plan. Measure. Manage. Execute.” – Those are the critical tasks of Project Execution and Controls. The elements of Project Controls are: Schedule Control Cost Control Quality Assurance/Quality Control The KEITH team will provide experienced Senior Project Managers and Engineering personnel with extensive project controls and experience to properly reflect the size and pace of the work. Schedule Control While all work authorizations must be executed in a quality fashion, it is critically important that they are also performed responsively, in accordance with the City’s schedule and budget objectives. The depth of staff on this team of consultants, both in number and experience, will permit us to satisfy these work authorization assignments for the City on this contract without sacrificing quality or responsiveness. Our ability to work in close coordination with City staff, contractors and other consultants will result in projects being completed on time and within budget. We have found great success utilizing an approach that has led to effectively identifying problems and quickly defining solutions. This approach, coupled with our experience and knowledge, offers the City of Sunny Isles Beach the opportunity to minimize cost overruns and project delays. Developing and managing the schedule to deliver the project will require accurate project scopes and cost estimates. Also critical are reasonable construction time projections and contract time requirements. As your Consultant, the KEITH team will: Prepare a realistic and achievable project schedule, which reflects the project’s funding constraints. The schedule will be complete, allow room for contingencies, and focus on what is important to the City to deliver on commitments at key milestones. Develop accurate and complete project scopes and cost estimates that will be reviewed, as required, including such incentives as may be appropriate and justifiable. This includes provisions to build in upgrades and upgradeability for rapidly changing technology. Monitor progress periodically as required and minimize delays of any kind. This requires preventing foreseeable delays, mitigating delays from unforeseen sources, and reversing or recovering from delays that may arise from unforeseen circumstances. Establish a process to review and properly assign responsibility for any increase in project delays. Establish a mechanism for prompt resolution and payment (i.e., including alternative dispute resolution procedures). Arrange for task-oriented team “workshops” as required to review the work and schedule aimed at enhancing efficiency (i.e., by enhancing productivity, optimizing schedule overlaps, reducing work, value engineering, and the like). By using these standard procedures, KEITH will deliver your projects on time and on budget. Cost Control and Cost Estimates Two factors weigh into a successful overall project cost control initiative: controlling the cost of the construction by providing efficient and practical designs (“value engineering”) and controlling the cost of the design effort itself. KEITH takes responsibility for both factors on every project for every client. At KEITH, we undertake design estimates, constructability reviews and schedule analysis as the project evolves through the